Microsoft Office 365 is the platform that is used widely on a global level, but this popularity makes it the favourite target for cyber attacks. Is Microsoft not providing the native security option? The question of this answer is yes, it is provided, but you need to turn on these settings. In this blog, we will discuss in detail ways to secure Microsoft 365 Data.
Overview of Microsoft 365:
Microsoft Office 365 is a cloud-based software as a service that provides different applications to users based on their needs, for example: SharePoint, OneDrive, Outlook, etc. With the help of these, users can manage the file, access it from anywhere, and perform other tasks easily. This feature makes remote work in real life.
Why do we need to understand ways to secure Microsoft 365?
Key Reasons
- Sensitive data held by Office 365 of businesses/organisations.
- Cloud Service Expands the Attack Surface.
- Legal Requirements
- Increase in cases of cyber attacks
- Preventing Operational Model
- In case the server is down
- For the backup of data
Native Security Ways to Secure Microsoft 365 Data
Native security refers to the security features built into Microsoft Office 365. In this section, we will discuss in detail the native security. Moreover, Microsoft Office 365 provides security with multiple layers. It has primarily four pillars of the security environment.
Four Pillars of the Microsoft Office Security
- Identity and Access Management (IAM)
This lets the admins turn on such factors, which include multi-factor authentication for the account in a safe environment. With the help of these admins can easily manage the password, add or remove when they desire.
In one line, it helps the admins to give permission or control in their role in the organizations that outsiders cannot get.
- Information Security
Under the Microsoft Information Security, it helps to control data, classify it as per your needs, also they can add priority by setting sensitivity, work with the Data Loss Prevention (DLP) and Microsoft Information Governance (MIG).
- Threat Defense
This provides the shield against the threats provided by the Security Information and Extended Detection and Response features, which neutralise the cyber threat and additionally track the traffic to locate security weaknesses.
- Risk Management
This tool allows users to manage risks and ensure the work is done in a smooth manner. It identifies and classifies risks and focuses on data protection across the Office 365 environment.
Manual ways to secure Microsoft 365
- First, sign in to the Microsoft 365 Admin Centre.
- To initiate the other process, you need to open the security portal.
- Then, tap on the policies section.
- Choose a policy that you want for your purpose.
- Now you need to click on the Create or Edit as per your needs.
- Then you need to set the rules that you want.
- After that, you need to select the users or groups to apply the policy to.
- Click Finally, review the policy to make sure everything looks right.
Why is this not enough?
- Threats advancements
- Limited Visibility
- Basic Automation only
- It may not protect non-Microsoft apps or hybrid systems
Most users use all the security options for security purposes, but sometimes they complain that they have a data breach. Security is not the last stage for the protection of your data. You need extra level protection, and you can do it with the help of the Backup.
Shoviv Office 365 Backup and Restore Tool, developed by Shoviv, provides users with a safe and easy-to-use tool for backing up and restoring data without altering folder integrity. Shoviv also allows users to use and ensure all features with the help of the demo version, with 50 items per folder, with the technical guide, and with 24/7 availability.
Key Features of the Shoviv Exchange Backup and Restore Tool
- Shoviv Office 365 Backup and Restore Tool is an advanced utility to back up O365 mailboxes to various file formats.
- It can also export data from files to the mailbox.
- Supported file formats are PST, MBOX, EML, MSG, MHT, and HTML.
- For the better management of the resultant PST, it offers the option of splitting PST files in the required manner.
- There is no restriction on the mailbox size for the backup.
- Shoviv allows users to enjoy the facility of incremental and scheduled options.
- It works on the job-based processing and is capable of backing up multiple mailboxes concurrently.
- This tool also provides users with filter options for selective backup.
Conclusion:
Microsoft provides the native security itself, but this is not enough for the evolving digital world. On the other hand, the Shoviv tool, Shoviv Office 365 Backup and Restore Tool, provides a free demo version where they ensure the features with 24/7 free technical support. It helps to automate the mailbox backup and facilitates the export of the data from supported files to the mailbox. For the site backup, Shoviv offers the SharePoint Backup Tool, and OneDrive Backup can be done with the same tool with an appropriate license.
