Shoviv Office 365 backup & Restore Tool

Shoviv Office 365 Backup Tool

Shoviv Office 365 Backup and Restore Tool is a picture-perfect utility to backup Office 365 mailboxes to PST file format. Along with the prominent .pst file type, it also offers MBOX, EML, MSG, MHT, and HTML-like file formats for the backup. The software is highly advanced in terms of speed and user-centric features. The created .pst files can be open and previewed in all Outlook versions and Windows operating systems. Scheduled Periodic Backup option (For periodic incremental backup), Filter Backup Option, and Job-Based Backup/Restore Processing are some of its highlights. Using this software, users can also restore data from PST/OST files to Office 365 mailboxes, which also applies to some other file formats (MBOX, EML, and MSG) too. At the end of the process, the software also generates a complete report.

Demo: Process the first 50 items per folder for free.recovery-icon

Key Features

  • Offers plain sailing Office 365 backup process into PST files.
  • Along with the PST files, it allows for backup in MBOX, EML, MSG, MHT, and HTML file format.
  • PST file can be open in any Outlook version to preview; hence very user-friendly.
  • It is the fastest mailbox backup software.
  • Backup User mailbox, Archive mailbox, and Public folder with ease.
  • It has options for Incremental Backup and Scheduled Periodic Backup.
  • Create and run multiple jobs concurrently and generate a complete report.
  • The software can run multiple jobs at a time and works concurrently.
  • Along with the backup, the software is also proficient in restoring. E.g. PST to Office 365 mailboxes.
  • To check the software's working, a trial version is also available to download.
  • It is an independent tool; it can run without Outlook.
  • It is also compatible with Modern Authentication.
backup office 365 from shoviv

Features of Office 365 Backup and Restore Software


User-Oriented Backup/Restore Process

The Shoviv Office 365 Backup and Restore Tool has user-centric processing, and all its features are built keeping this in mind. It delivers the best Office 365 backup and restoring service. As an advanced backup and restore utility, it has all the advanced features that users can wish to backup/restore Office 365 mailboxes.


User-friendly GUI

For a better working experience and to maximize the ease of working with the software, Shoviv Office 365 Backup and Restore is built with a user-friendly interface. Having a user-friendly interface enhances the experience of working with the software. Due to easy-to-understand processing, any non-technical hand can soundly backup Office 365 mailboxes and restore them.


Backup in PST File

To be convenient for each user is the all-time motive of this Microsoft 365 backup tool. As Microsoft doesn't guarantee and is not responsible for the all-time security of Office 365 mailboxes, most users always look to backup Office 365 mailboxes to PST file. The best part is that the software allows doing so because PST file has advantages like it is easily portable and accessible in Outlook. PST files can be previewed in any Outlook version.


Backup Office 365 to Various File Formats

With this Microsoft 365 backup tool, you can also backup your Office 365 mailboxes into different file formats such as MBOX, EML, MSG, MHT, and HTML. You can access your data in different email clients by backing up Office 365 mailboxes into these formats. So, this tool comes as a one-stop solution for the users.


Backup User Mailboxes

As Office 365 permits users to store data in the cloud and cloud data is easy to access, we still need to have the backup of Office 365 User-Mailboxes. The reasons behind it are that you will have no option to retrieve Office 365 mailboxes' data in case of accidental data loss or internet concern. Whatever the reason, any tragedy in the database will cause disaster to the organization. To counter these problems, this Office 365 email backup tool provides an option to backup Office 365 user mailboxes.


Backup Archive Mailboxes

Although Microsoft Office 365 delivers the features to archive the emails online (in-place archive) and cares about the data security, having a backup of Archive Mailboxes is very important. In case of internet breakdown or if any employee leaves the organization and the administration wants to delete the mailbox to cut Office 365 subscription cost and save data into the local disk for offline archive, the need for backup arises. For these situations, the software provides a Backup Archive Mailboxes option.


Backup Public Folder

Public Folders are used to share information with the team members or workgroups of those to whom the administrator gives access. Most of the time, Public Folder contains valuable information. So no one wants to let it lose, in any condition. There are always possibilities of losing and of inaccessibility due to various reasons. For this, it is good to have a backup of the Public Folder; the best part is that the Shoviv Office 365 backup tool allows this.


Schedule Backup Jobs (Periodical)

For timely backup, the software allows to schedule backing up process periodically according to the user's need. With the help of this, the user can schedule the time interval for having the backup of mailboxes. The software provides options for periodic backup. By choosing the option like daily, weekly, and monthly the software automatically starts taking backup for the mailboxes, and the user gets rid of remembering the backup process. With this option, one can be sure about the timely backup.


Job-Based Backup/Restore Process, Once Connection

No one wants to get in trouble and hurdles, and repeating tasks always leads to bad experiences; Shoviv knows this. This software offers many helpful features to make the Office 365 backup/restore process handy and enhance the working experience. Users do not need to make the connection at all-time for creating and running jobs. You only need to make a connection once, and you can run the process.


Filter Option

The Shoviv Office 365 backup tool has an effective "Filter" option to solve the problem of backing up unwanted data. With the help, one can choose only the required data for the backup and escape from the undesired data. Filter option is on "Date Range," and "Folder Filter" criteria. Now, the user will get a backup of only desired items and only the desired date –interval data.


Run Multiple Jobs at a Time

The Shoviv Office 365 Backup and Restore Tool works in a synchronized manner. It is built with advanced technology to run multiple jobs at a time without any trouble. It allows the user to restore various Office 365 mailboxes in a while. The software can create several jobs and run them simultaneously, smoothly, and efficiently.


Full and Incremental Backup

It is obvious that at the time of having a data backup, the user's work will be in process, and some increment in the data also takes place. So, till the end of completing the backup process, some data will also be added to the mailboxes. Again when the user goes with the backup process, the newly added data automatically combines with the old one, and the backup of complete data, including the increased one, takes place in a PST file without duplicity. And all this happens due to the Shoviv Office 365 Backup and Restore Tool.


Restore PST/OST files to Office 365

Shoviv's Office 365 Backup and Restore Tool is one of those few software that allows restoring/exporting OST/PST files to Office 365 mailboxes. You can restore multiple PST/OST files into multiple Office 365 mailboxes simultaneously. The tool makes restoring files to Office 365 easy as it never was. You can even restore/export orphaned OST files to Office 365.


Restore/Export MBOX, MSG, EML, ICS and vCard

Same as providing several file formats to backup Microsoft 365 emails, the software allows restoration/export of different file formats to Office 365 mailboxes. Apart from PST and OST files, you can easily export MBOX, MSG, EML, ICS and vCard files into Office 365. Also, to make the export process enhanced, it offers several advanced features.


Control on Failed Item Count

This option allows you to limit the number of failed items before the software backup/restore process for a specific mailbox/file. In layman's terms, if you set the Bad Item Count to 100, the software will stop backing up/restoring that mailbox/files after 100 unsuccessful items.


Timer for Large Items

The software also gives a time-saving feature that allows setting the timer for the large items. Users can select time b/w 2 to 30 minutes while downloading large-sized items. It provides rid of a long time stuck on a single large size item that overall increases the time.


Check the Report

This Office 365 backup and restore tool facilitate users to generate a report of the whole backup/restore process. After completing the Office 365 backup/restore process, it can be evaluated. At the end of the procedure, the software allows users to generate the whole process report that will contain details like the Folder name, Item count, and the list of processed Items. Users can also save the log report for future reference.


Works Concurrently

The ability to work concurrently without any malfunctions; shows the perfection of the software. This Office 365 backup tool is built with advanced technology by which it can work very coordinately while concurrently. For example, it can run multiple jobs simultaneously and backup Office 365 mailboxes concurrently.

Why Backup Office 365?

Undoubtedly, Office 365 is ruling the email niche with its several user-oriented features. But still, there is a need to backup Office 365 mailboxes, and the following are the reasons:


It is a cloud-based Service

We all know Office 365 is cloud-based and is accessible from anywhere and at any time. This is probably the reason behind its vast popularity. However, it is also a reason for Microsoft 365 backup. Anytime and anywhere, data accessibility also increases the chances of ransomware and data breaches. Microsoft suggests users keep a replica of Office 365 on the hard drive to protect data from these horrifying scenarios.


Don't know where our data is

We only know our Office 365 data is stored on the cloud, but nobody knows where it is. Hence, in data deletion and Office 365 unavailability scenarios, you need to have a backup copy to access and retrieve your priceless data. We know that Microsoft is the best in its field and strive to keep the service running; however, every online service can suffer downtime or any other issue.


Microsoft suggests regularly backup your data on a hard drive:

Yes, you read it right. In Microsoft's Service agreement section 6B, Microsoft has clearly stated that Microsoft is not liable for any data loss or disruption and recommends backup your content and data regularly using a third-party service.


Departing employees/data:

Being a businessperson, you might be aware that in an organization, "employees come and go, and data immensely grow." So you should backup employees' data into a hard drive to free up cloud storage if you need to share any information.

Why Choose the Shoviv Office 365 Backup and Restore Tool?

There are several other third-party Microsoft 365 backup tools available on the web. But as a famous saying, "Not everything is meant for everyone, but something is meant for someone," there are a few features in the Shoviv Office 365 Backup and Restore Software that makes it stand above the competition. Below are some of its features that are rarely available in other tools.

multiple backup option

Multiple Backup Options:

The software offers several file formats to store Office 365 mailbox backup. You can backup Office 365 mailboxes into EML, MSG, MBOX, PST, et cetera file formats.

restore office 365

Restore/Export Files to Office 365:

With this software, you can restore backup files or export OST, PST, EML, MSG, and MBOX file format to Office 365 mailboxes. You don't have to pay extra to restore/export files into a mailbox.

most secure

Most Secure Approach:

The software is a DIY utility, and you don't need to share your Office 365 mailbox password with anyone. It is very convenient to use, and every employee in your organization can use this software without assistance. Due to this, several Microsoft MVPs consider it one of the most secured approaches for Office 365 mailbox backup.

use for lifetime

Pay Once and Use for Lifetime:

Yes, Shoviv offers perpetual licenses, which you need to buy once and can backup and restore/export data to Office 365 or Office 365 anytime in the future. The perpetual license will cost you between $3.5-4.5/mailbox.

free product upgrade

Free Product Upgrade & Technical Support:

Shoviv knows technology is advancing fast, so we regularly update our software with the latest features. You can install and use these upgraded versions for free. Also, if you face any issue related to our product, we'll assist you 24×7×365 for free of cost.

Client Testimonials

After a long juggling in the mind, I bought the Shoviv Office 365 Backup and Restore Software and now I am pleased because I was right. It is too handy and the best part, the “filter” option, it escaped me out from the all-time problem of duplicity.

David Stanfill

Yesss, it worked. Backup and Restoring of Office 365, is easy as never was. What I liked most about Shoviv Office 365 Backup and Restore Software, the GUI. User- friendly interface helped me to do the task effortlessly.

Austin Waugh

Shoviv Office 365 Backup and Restore Software left its footprints in the mind. The functionalities were outstanding and feature as I made it. The best tool for the backup and restoring of Office 365 mailboxes.

Stephen Clark

This software helped me in all ways in taking backup of my Office 365 mailboxes’ data in Outlook PST file format. Well, I tried many tools but only Shoviv Software offered me the best processing. Speed of the software is the highlighted feature of Shoviv Office 365 Backup and Restore Software. I must recommend this tool to all.

Chloe-Bennet (Spiceworks)



Shoviv Office 365 Backup and Restore tool got a 5-star rating on for its reliability and easy to use functionality such as backing up multiple mailboxes and Restore process on single software. Read More...


Office 365 Backup and Restore tool from Shoviv is one of the best tools for exporting Office 365 mailboxes into PST format with additional features such as continues backup process, schedule backup jobs of user mailbox, etc.


Shoviv Office 365 backup and Restore tool got 5 star rating on soft32 for its easy to use functionality and user experience.

Frequently Asked Questions

Using the Shoviv Office 365 Backup and Restore Tool, you can effortlessly backup Office 365 mailboxes to PST file format without Outlook. Follow the below-given steps:

  • Install and launch the software.
  • Click on the Connect button.
  • Enter the credentials of the Office 365 admin/user.
  • Create the project.
  • Choose b/w Basic Authentication and Modern Authentication.
  • Choose authentication as per your condition.
  • Click the Add Button on the Backup Directory page to create a new backup directory.
  • Give a name to the backup directory and browse the backup directory path.
  • Create a new backup job by clicking on the Add button on the Backup Jobs' Name page.
  • Also, select the default mailbox type to backup.
  • Click on the Next button.
  • Here, under the created project, select the required mailboxes for backup.
  • You can also apply a filter if required.
  • For the filtering, there are two criteria: Date and Folder.
  • You can exclude/include the given range of dates and selected folders.
  • From the Scheduler page, schedule the Backup Job for the timely backup by inserting the details.
  • Now, From the Setting page, set the backup thread counts for the mailbox and items.
  • Also, provide the number of attempts for the mailbox login and mailbox item retrieve.
  • Provide the input for the failed item counts, after which the process will automatically stop.
  • You can set a timeout for the large-sized item too.
  • Here, you can also set the size for the resultant PST files.
  • Select the backup directory and provide the path if you haven't done it yet.
  • Also select the backup type i.e. .pst, .eml, for here, .pst file type.
  • Finally, click the Create Backup Job button to start the process.
  • The report of the process will generate. You can also save the report as per your requirement.
  • By following the above-given steps, users can easily take the backup of the Office 365 mailboxes without Outlook.

Yes, Shoviv Office 365 Backup and Restore Tool allows previewing PST in all versions of MS Outlook.

Yes, the folder-filter option of software allows users to skip unwanted items. Users can also specify the data by using Message Class and Date Range.

Yes, one can schedule the backup process, and it will automatically start the backup process. Users can set time for the backup using periodic backup, i.e. Daily, Weekly and Monthly.

PST files are easy to access, easy to port as well as offer password protection.

Yes, one can easily preview the emails into the interface without restoring them.

Having Office 365 email backup is always a good move as it comes in handy in many scenarios. Besides this, even Microsoft suggests using a third-party tool to backup Office 365 mailboxes.

With the Shoviv Office 365 Backup and Restore Tool, one can backup Office 365 to PST, EML, HTML, and MSG file format and store it in an external hard drive with this Office 365 backup tool.

With the Shoviv Office 365 Backup and Restore Tool, one can backup Office 365 to PST, EML, HTML, and MSG file format and store it in an external hard drive with this Office 365 backup tool.