How to Migrate Windstream Email to Gmail/GWS Account?

Do you want to migrate Windstream email to Gmail or Google Workspace for easier access and more storage? If you give a nod, then this guide is for you. This guide explains manual and automated methods to securely migrate or forward all your messages and data from Windstream to a Gmail/GWS account so that you can manage everything in one streamlined inbox.

Overview of Windstream Email & Gmail/GWS

Windstream is a telecommunications company, once also listed as Fortune 500, that provides internet, network solutions, and a webmail service used by businesses, government agencies, and individuals to manage email and payments online. While its webmail is convenient, it offers only security and limited features.

On the other hand, Gmail and Google Workspace (GWS) deliver advanced protections like two-factor authentication, seamless access across devices, generous storage, and an intuitive interface—making them the preferred choice for modern email management.

What are the key benefits of transferring Windstream Emails to Gmail/GWS accounts?

Many users move their emails from Windstream to Gmail or Google Workspace (GWS) to enjoy a more reliable, feature-rich and secure email experience. Below are the key benefits that make Gmail/GWS the more intelligent choice.

• Seamless Compatibility & App Integration – Your Gmail/GWS account syncs effortlessly with smartphones, tablets, and all Google apps, ensuring instant access and updates wherever you are.
• User-Friendly Interface – Gmail’s or GWS’s clean, intuitive design makes it simple to organize, search, and manage emails without technical hassle.
• Advanced Security & Spam Protection – Built-in two-factor authentication, automatic phishing detection, and industry-leading spam filters keep your inbox safe and clutter-free.
• Plans for All: Google provides subscription plans for all types of users. There are various plans for all, from Individuals to Businesses.
• Generous Free Storage – Each Gmail account includes 15 GB of free cloud storage shared across Google services, with easy upgrade options for expanding needs.
• Anywhere, Anytime Access – Google Workspace works in any modern web browser or mobile app, so you can check and send email from virtually any location with an internet connection.

How do you migrate Windstream Email to Gmail or Google Workspace (GWS)?

You can transfer Windstream email to Gmail or Google Workspace in several practical ways. The most common approaches are using a manual transfer process or opting for a professional migration tool.

Manual Approach to Transfer Windstream Email to Gmail/GWS Account

Suppose you’re planning to transfer your Windstream emails to Gmail or a GWS account without using any third-party software. In that case, you can try a few reliable manual methods. Below are the best approaches, explained step-by-step.

Approach 1: Import Windstream Emails Directly into Gmail/GWS

Use Gmail’s built-in ‘Import Mail and Contacts’ option to copy messages from your Windstream account. Follow the steps below:

• Log in to your Gmail or Google Workspace inbox.
• Click the Gear icon > See All Settings > Accounts and Import.
• Under Import Mail and Contacts, select Import from another address.
• Enter your Windstream email address and click Continue.
• Provide the Windstream password and server details if prompted.
• Choose what to import (mail, contacts) and hit Start Import.

Gmail /GWS will begin migrating your selected Windstream messages and contacts automatically.

Limitations of this method:-

• Transfer only Inbox mail; no folder-by-folder control.
• No filter to import specific date ranges or labels.
• The process can be slow for large mailboxes.

Approach 2: Migrate via POP/IMAP Connection in Gmail/GWS

Connect Windstream as a POP3 account inside Gmail to pull all messages. Follow the steps below:

• At first, ensure IMAP is enabled in your Windstream settings.
• Note these server details:
• Incoming (IMAP): imap.windstream.net, Port 993 (SSL)
• Outgoing (STMP): smtp.windstream.net, Port 587 (TLS)
• In Gmail/GWS, go to Settings > Accounts and Import > Add a mail account.
• Enter your Windstream email, select Import emails from my other account (POP3), and click Next.
• Input your full email, password, POP Server pop.windstream.net, Port 995, and enable SSL.
• Finish the setup and let Gmail fetch the messages.

Gmail/GWS will routinely check and pull Windstream emails into your inbox.

Limitations of this method:-

• Only emails migrate—contacts and calendar events require separate steps.
• Requires accurate server info and basic technical understanding.

Approach 3: Forward Only New Windstream Emails to Gmail/GWS

Create a forwarding rule in Windstream to automatically send new messages to Gmail. Follow the steps below:

• Firstly, log in to your Windstream webmail.
• Go to Preferences > Mail.
• Enter your Gmail/GWS address under Receiving Messages.
• (Optional) Check and remove a local copy if you don’t need duplicates in Windstream.
• Save

New incoming Windstream emails will appear in Gmail/GWS as they arrive.

Limitations of this method:-

• It does not migrate existing emails; it only forwards future messages.

Approach 4: Transfer Using Microsoft Outlook + GWSMO

Export Windstream emails through Outlook and import them into Gmail/GWS using Google Workspace Sync for Microsoft Outlook (GWSMO). Follow the steps below:

• Add your Windstream account to Outlook via IMAP and allow it to sync completely.
• In Outlook, use File > Open & Export > Import/Export to export mail to a PST file.
• Install Google’s GWSMO tool and connect it to your Gmail or Workspace account.
• Use GWSMO to import the PST file into Gmail/GWS.

After the sync, your Windstream emails will be accessible inside Gmail/GWS.

Limitations of this method:-

Multi-step, time-consuming, and requires Outlook plus GWSMO.

• Users need moderate technical knowledge.

These Manual methods may migrate Windstream email to Gmail or Google Workspace. Still, they have limitations like slow transfer speeds, technical setup, and partial data migration. A professional email-migration tool remains the fastest and most reliable for large mailboxes or a one-time complete migration.

Migrate Windstream Email to Gmail/GWS Account Professionally

A professional solution is the smartest choice when you need a seamless, secure, and time-saving way to move emails from a Windstream account to Gmail or Google Workspace. Manual migration is often complicated and prone to errors. At the same time, an automated tool ensures the entire mailbox—including folders, attachments, and metadata—is transferred without disruption.

• The Shoviv IMAP to IMAP Migration Tool is a reliable option to export Windstream Email to Gmail (personal account).
• To export Windstream Email to GWS (Google Workspace), the Shoviv IMAP to Google Workspace Migration Tool is a dedicated utility.
• The interface is user-friendly enough for non-technical users, hence easy to use.
• Moreover, a free version is available to migrate up to 50 emails per folder, so you can evaluate its performance before investing in the complete edition.
• This professional tool offers a fast, secure, and hassle-free way to complete the Windstream to Gmail migration.

Final Verdict

Before migrating, consider your email volume, time constraints, and technical comfort. Manual methods can handle a small number of messages. Still, an automated solution like Shoviv IMAP to IMAP Migration Tool offers speed, security, and accuracy for Windstream to Gmail Migration Tool. Additionally, for migrating to the Google Workspace account, use Shoviv IMAP to Google Workspace Migration Tool.

A professional tool ensures every email, attachment, and folder structure moves to Gmail or Google Workspace without hassle, making it the most efficient choice for a smooth Windstream to Gmail/GWS transfer.

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