Summary – Migration from Gmail to Zoho Mail is increasing day by day, whether for better features, data protection, or secure backups. This guide highlights the reasons for switching and provides reliable methods for smooth and efficient migration. Before diving into the migration process, it’s essential to understand the differences between Gmail and Zoho Mail. Comparing both platforms helps determine which suits your business or personal needs better. So, let’s explore all the dimensions to migrate Gmail emails to Zoho Mail account.
Instant Solution: – Simplify your Gmail to Zoho Mail migration with Shoviv IMAP to IMAP Migration Tool. This secure and efficient solution ensures a seamless transfer, preserving data integrity and folder hierarchy. Take the next step towards a smoother workflow. Download the free demo today.
A Brief Introduction:
Gmail, developed by Google in 2004, is one of the leading email services used worldwide. It’s part of Google Workspace (formerly G Suite), which integrates tools like Drive, Calendar, Docs, Sheets, and Meet. Gmail is known for its clean interface, robust search functionality, and innovative features like filters, labels, and Smart Replies. With billions of active users and 15 GB of free storage, Gmail is more than just an email platform–it’s a complete productivity hub for individuals and businesses.
Zoho Mail, a key part of the Zoho ecosystem, is a secure and ad-free email solution designed for businesses, startups, and privacy-conscious users. It offers features like custom domain hosting (e.g., you@yourdomain.com), advanced admin controls, calendars, tasks, notes, and contacts–all within one platform. Unlike Gmail, Zoho Mail emphasises privacy with a strict no-ads, no-tracking policy, even in its free tier. It also integrates effortlessly with other Zoho applications such as Zoho CRM, Projects, and Calendar, making it a cost-effective and flexible choice for organisations seeking secure, professional communication.
What are the reasons for migrating Gmail emails to Zoho Mail?
To better understand the need to migrate Gmail emails to Zoho, here are some top reasons why users prefer Zoho Mail instead of Google Workspace.
- An ad-free interface that creates a distraction-free and professional communication environment.
- Enhanced security with encryption, two-factor authentication, and advanced spam filters to protect email data.
- Strong privacy policies ensure emails are not scanned or used for advertisements.
- Cost-effective plan, including a free tier for individuals and small businesses, making it budget-friendly compared to Google Workspace.
- Seamless integration with Zoho’s productivity tools, such as CRM, Calendar, and Projects, for streamlined operations.
- Support for custom domains, enabling professional branding for businesses.
- A user-oriented layout designed for easy handling and efficient navigation.
- Advanced features like email filters, customisation options, and personalised settings to improve efficiency.
- Reliable platform with strong uptime, offering secure collaboration and data accessibility.
- Ideal solution for small to medium-scale businesses seeking affordable, secure, and scalable email hosting.
These points clearly explain the shift toward Zoho Mail. Let’s look at the practical solutions that make the migration process easier.
How do you transfer Gmail emails to Zoho Mail?
When organisations switch from one email service to another, they focus on achieving a seamless transition with little to no downtime. If you’re planning to move from Gmail to Zoho Mail, there are two practical approaches available:
- Manual Migration Method – A step-by-step manual process that allows you to transfer data without third-party involvement. However, it is full of technicalities and manual workarounds.
- Automated Migration Tool – A professional solution designed to simplify and accelerate the migration on a large scale. A way used by professionals.
Manual Methods to Migrate Gmail Emails to Zoho Mail
➥ Method 1: Transfer Gmail Emails to Zoho Mail Using MS Outlook
- Open MS Outlook and go to File > Add Account to configure your Gmail account.
- Once added, restart Outlook and navigate to File > Open & Export > Import/Export.
- Click on Export to a file > Outlook Data File (.pst), then choose the Gmail account and save the file at your desired location.
- Now add your Zoho Mail account to Outlook by selecting File > Add Account and entering your Zoho login credentials.
- Again, go to File > Open & Export > Import/Export, then choose Import from another program or file > Outlook Data File (.pst).
- Browse and upload the saved Gmail PST Once imported, your Gmail will appear in Zoho Mail via Outlook.
➥ Method 2: Move Gmail Emails to Zoho Mail via Admin Console
- Log in to the Zoho Mail Admin Console.
- Go to Mail Administration > Add Migration.
- Select G Suite as the server type, authenticate the Google Workspace account, and add destination details.
- Start migration directly from Gmail/Google Workspace to Zoho Mail.
➥ Method 3: Migrate Gmail Emails to Zoho Mail Using IMAP Synchronisation
- In Gmail, enable IMAP under Settings > Forwarding and POP/IMAP.
- Go to Settings > Mail Accounts > Add Mail Account > Gmail in Zoho Mail.
- Authenticate using Gmail credentials (OAuth) to sync emails automatically with Zoho Mail.
➥ Method 4: Gmail to Zoho Mail Migration via Forwarding
- In Zoho Mail, enable Email Forwarding and verify your Gmail address.
- Go to Settings > Accounts and Import > Add another email address in Gmail, then enter Zoho Mail credentials.
- Confirm the verification link and set Zoho as the default sending address.
Drawbacks of Manual Gmail to Zoho Mail Migration:
- The process is lengthy, complex, and requires multiple stages with close monitoring.
- Network interruptions or session timeouts can halt the migration and force restarts.
- Not suitable for bulk migration, large attachments, or selective data transfer.
- Does not support the migration of contacts and calendars.
- High chances of error, data loss, or duplication during migration.
- Non-technical users may find the method difficult, requiring some technical expertise.
While manual migration from Gmail to Zoho Mail is possible, it has several limitations and may not suit every user. A professional migration tool is the most reliable for a secure, accurate, and hassle-free transition.
Professional Guide to Migrate Gmail Emails to Zoho Mail Without Data Loss
A reliable way to transfer all your Gmail Emails to Zoho Mail is using the Shoviv IMAP to IMAP Migration Tool. This professional solution allows bulk migration without file size limitations, ensures no data loss, and preserves the original folder structure. It is designed to work efficiently for technical and non-technical users, making the transition seamless.
You can get started easily—download the free trial version to test the tool’s work before performing a complete migration.
Wrapping up:
This guide discussed different ways to migrate Gmail emails to Zoho Mail, including manual and automated approaches. While the manual method may work for smaller email volumes, it has limitations that make it less suitable for bulk migration. A professional tool is recommended for a secure, efficient, and hassle-free experience. Users can test the software using its free demo edition, which allows you to migrate up to 50 items per folder before opting for the licensed edition for unlimited migration.
Frequently Asked Questions
Yes, the migration tool supports all Zoho Mail accounts without issues. The only requirement is of IMAP protocol.
Yes, it works seamlessly with Windows 11 and all previous versions (10, 8, 7, etc.) No need to worry about the Windows OS version.
Your Gmail account remains active: the process only copies your data. The software doesn’t delete the emails from the source account.
You can use Zoho’s import feature or a professional tool for faster, accurate results, but it will not migrate the existing items.
A manual IMAP-based method exists, but it is lengthy and unsuitable for bulk migration. Moreover, users can lose data authenticity.
