Summary – Want to move your Xtra Mail to Outlook and Gmail without hassle? Easily migrate your Xtra emails with attachments to Outlook and Gmail using this streamlined guide. Discover the correct IMAP settings and follow clear, step-by-step instructions–manual or automated–for a secure, accurate, and hassle-free migration.
Xtra Mail, initially launched in 1996 by Spark—New Zealand’s leading telecommunications provider—offers a secure, web-based email platform accessible through email clients or any web browser.
Over time, many users have begun exploring modern alternatives like Outlook and Gmail, drawn to their advanced features, robust security, and seamless integration with Microsoft 365 and Google Workspace ecosystems.
Necessary Email Settings for Xtra Mail
| Email Settings | Number |
|---|---|
| IMAP Incoming Mail Server: imap.xtra.co.nz Username: Your full Xtra email address | 993 (SSL/TLS required) 143, non-secure |
| POP3 Incoming Mail Server: pop3.xtra.co.nz Username: Your full Xtra email address | 995 (SSL/TLS required) 110, non-secure |
| SMTP Outgoing Mail Server: send.xtra.co.nz Username: Your full Xtra email address | 465 (SSL/TLS) or 587 (STARTTLS) |
Before starting the migration process, exploring the key benefits of moving from Xtra Mail and the specific factors driving users towards feature-rich platforms like Outlook and Gmail is essential.
Key Benefits of Switching from Xtra Mail to Outlook and Gmail
Migrating from Xtra Mail to modern email platforms like Outlook or Gmail provides enhanced productivity, security, and seamless access across devices. Key reasons include:
- Enterprise-Grade Security – Advanced encryption, two-factor authentication, and AI-based threat detection protect your emails and data.
- Seamless Ecosystem Integration – Access Microsoft 365 apps (Teams, Word, Excel, PowerPoint, OneDrive, SharePoint) or Google Workspace tools (Drive, Docs, Sheets, Slides, Calendar) for smooth collaboration if migrating to Office 365 or G Suite.
- Robust Spam Filtering – Moreover, market-leading filters reduce junk mail, saving time and organizing your inbox.
- Ample Storage & Backup Options – Generous storage with flexible plans ensures emails and attachments are safely stored and easily retrievable.
- Advanced Organization Tools – Built-in calendars, contacts, task management, and labelling systems help streamline workflows.
- Cross-Platform Access – Sync emails, folders, and attachments seamlessly across desktop, mobile, and web platforms.
- AI & Productivity Enhancements – Premium features like AI-assisted tools, smart searches, and automation improve efficiency and user experience.
- Reliable Performance – Faster mail delivery, long-term reliability, and robust server infrastructure ensure smooth daily operations.
Manual Method to Migrate Xtra Mail to Outlook and Gmail
Manually migrating Xtra Mail to Outlook or Gmail allows users to transfer emails without third-party tools. While this approach works, it requires careful configuration and technical knowledge to avoid errors or data loss.
Step to Add Xtra Mail to Outlook:
- Open the Outlook application, click the File tab, and select Add Account.
- Choose Manual setup or Additional server types.
- Select POP or IMAP to connect your email account.
- Enter your Xtra Mail account credentials and server details.
- Click Advanced Settings.
- On the Advanced tab, configure:
- Incoming (IMAP) server: xtra.co.nz | Port: 993 | SSL: Yes
- Outgoing (SMTP) server:xtra.co.nz | Port: 465 | SSL: Yes
- Click Next to test the connection and wait until Outlook confirms successful setup.
Once complete, you can send and receive Xtra emails directly in Outlook.
Drawbacks of the Manual Approach for Outlook:-
- Lengthy process that can take hours or days to complete.
- Incorrect server settings may cause transfer failure.
- Higher risk of data loss during migration.
- Requires technical expertise for smooth execution.
How to Add Xtra Mail to Gmail
- Open your Xtra Mail account and enable IMAP
- Log in to your Gmail account and go to Settings > See All Settings > Accounts and Import.
- Click Add another email account and enter your Xtra Mail credentials.
- Configure the SMTP server settings for outgoing mail.
- Click Add Account to finish the setup.
Soon, your Xtra Mail emails will start arriving in Gmail.
Drawbacks of the Manual Approach for Gmail:
- Time-consuming, especially with large mailboxes.
- No bulk migration option for multiple emails at once.
- Risk of incomplete transfer or data loss.
- Difficult for users without technical knowledge.
While manual migration can work for smaller accounts, the process is prone to errors, lengthy, and technically demanding. Using a professional Xtra Mail migration tool is the ideal solution for a faster, safer, and more reliable migration.
Professional Method to Migrate Xtra Mail to Outlook and Gmail
For users seeking a faster, safer, and error-free migration from Xtra Mail to Outlook or Gmail, a professional migration tool like Shoviv IMAP to IMAP Migration Tool is the most efficient choice. In other words, it eliminates technical hassles and ensures a smooth email transfer, attachments, folders, and metadata transfer. Moreover, to export Xtra Mail to Outlook PST file, Shoviv IMAP Backup and Restore Tool is a one-stop utility.
Key features of Shoviv IMAP to IMAP Migration Tool:
- It supports the migration of multiple Xtra Mail accounts in a single batch.
- Transfers emails along with attachments, metadata, and folder hierarchy.
- Provides a secure, direct IMAP-to-IMAP migration without risk of data loss.
- Compatible with both Outlook.com and Gmail, ensuring cross-platform flexibility.
- Similarly, offers a user-friendly interface with minimal technical and auditing purposes.
- Handles large mailboxes efficiently, saving time and effort.
Glimpses of Steps to Migrate Xtra Mail to Outlook and Gmail Using Shoviv Tool:
- Firstly, install and launch the Shoviv IMAP to IMAP Migration Tool.
- Add your Xtra Mail account by entering the IMAP credentials (imap.xtra.co.nz for incoming, send.xtra.co.nz for outgoing). For this, click on the Source Connection.
- Add your target account (Outlook.com or Gmail) with its corresponding IMAP/SMTP settings.
- Now, create the migration job and do other settings.
- Initiate the migration process and monitor progress through the tool’s dashboard.
- Once completed, verify that all emails, attachments, and folders are correctly transferred.
This professional approach minimizes error, accelerates the migration, and provides complete peace of mind compared to manual methods.
Conclusion:
Migrating Xtra Mail to Outlook or Gmail can be done manually or professionally. While manual methods work for smaller accounts, they are time-consuming, technically demanding, and prone to errors or data loss. However, professional migration tools like Shoviv IMAP and IMAP Migration Tool streamline the process, ensuring secure, accurate, and complete transfer of emails and attachments, saving time and boosting productivity. Besides this, try a free demo version of this tool.
Frequently Asked Questions:-
Yes, it’s possible using IMAP/POP settings, but it requires careful configuration. There’s a higher risk of errors and data loss if settings are incorrect.
No. Gmail’s manual setup does not support bulk transfer. Moreover, large mailboxes may require days to migrate fully.
Tools like Shoviv provide secure IMAP-to-IMAP transfer with complete data integrity, including attachments, metadata, and folder hierarchy. It is a tested and verified utility.
Professional tools support batch migration, making it ideal for organizations or users with multiple accounts. Shoviv IMAP to IMAP Migration Tool works in a job-based processing where you can add multiple mailboxes.
