How to Import PST to Office 365 Shared Mailboxes

How to Import PST to Office 365 Shared Mailboxes

Microsoft Outlook stores its file in PST format. PST stands for a personal storage table. PST contains all the mailbox data and its attributes such as emails, contacts, calendar, etc. But using PST sometimes causes some problems like a virus or any malware issue, the immediate shutdown of Outlook and low storage capacity.

Therefore, with the advent of cloud-based service popularly known as MS Office 365 serves various facilities such as hosted exchange server, Skype for Business server, Share points and does more than just managing emails. Apart from these function, there are also some other features which influence most of the users to import PST to Office 365 mailboxes. Office 365 facilitates the feature of universal accessibility.

Therefore, the users can be successful in accessing their emails through any device, anytime and anywhere. It provides the inbuilt powerful security feature to their users to protect their data from hackers. Office 365 holds a large amount of storage capacity. So it is clear from the above discussion that what are the reasons behind import PST to Office 365? But have you ever been landed in a platform when you are in a situation of how to import PST to Office 365? If yes, then one needs not to worry about to find the solution. There are 2 approaches to PST to Office 365. Start discussing with the first method named as the manual method. Follow, the below mentioned steps:-

The first step is to export to a PST file

  • Open Control Panel >> Mail (Microsoft Outlook 2016) (32-bit).
  • Then, the dialog box appears of mail setup, click the Show Profiles… option.


  • Click on the add button and create an office 365 profile. Fill all the required credentials and then click on the Next.


    Note:- After clicking on next, wait for a while until the configuring process is running. Then, click on the finish button.

  • In the Mail dialog box, Select the Office 365 profile and move your cursor and select Always use this profile option. Select Office 365 and then, click on Apply > OK.


  • Now open Microsoft Outlook on your local system. On the taskbar, click on the File tab.


  • Click on Open & Export > Import/Export.


  • From Import and Export Wizard, select Import from another program or file option and then click on Next to continue the process.


  • Then Export to a File dialog box appears, select Outlook Data File (.pst). Click Next.


  • Click on the Browse… button and select the required PST file which you want to import and select the required option whether you want to avoid duplicate items or not. Click on Next.


  • Now, select the folder from Outlook data file (pst). Click on Finish button.


  • Then, wait for a while until the process gets completed.


    Note:- It may take some time to fully complete the process.

Using manual methods sometimes provides some drawbacks to the users. Manual methods fail to import large size file and even it restricts the users to select and import multiple files altogether. Hence, the manual method is not a suitable option to import PST to Office 365. So, there is also another optimum and efficient tool named as Shoviv Import PST to Office 365 which easily imports PST to Office 365 flawlessly. Below are some exciting features of Shoviv PST to Office 365 Migration.

    1. Easily convert corrupted as well as non-corrupted PST files into multiple destinations Live Exchange, Office 365 as well as Outlook profile store.
    2. One can smoothly import the large-sized PST file. Furthermore, it facilitates the users to split the large-sized PST file into small PST file by giving the size limit.
    3. It can easily select the multiple numbers of PST files and migrate them into Office 365 altogether.
    4. It can also be used to remove duplicate files items from PST files.
    5. It is much more secure and reliable.

Steps of Shoviv Import PST to Office 365:-

    1. Download and install the software.
    2. Open the software. Click on the add source option at the taskbar.


    3. Select the source type. Then, add or search for the required PST files. Click on Next.


    4. Here, the user can view the content inside the PST file.


    5. Click on the required folder and then choose option export multiple OST/PST into >>Office 365 mailboxes.


    6. Check/uncheck for the required sub-folders. Then, click on the next to continue the process.


    7. Select the option retrieve all mailboxes from Outlook profile and select the required profile. Then, click on the 'next'.


    8. After this, start mapping the mailbox by selected a row and click on the Next button.


    9. Then, set the filter criteria by process message class and process item date.


    10. Now, here the process gets completed successfully.


Wrapping Up

So, it is quite clear from the above scenario that the manual method is not trustful and reliable than the Shoviv Import PST to Office 365. To get satisfied with the functioning of the suite, one can also try the free demo version of this tool before purchasing it.


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