How to Export Exchange 2010 mailbox to PST

How to Export Exchange 2010 Mailbox to PST

Many users try to export Exchange 2010 mailbox to PST format manually, but they get failed. PST file stands for Personal Storage Table. This is used by Microsoft Outlook to store your Outlook email, and other data for later use. It stores Outlook data for POP3, IMAP, and web-based mail accounts. It is generated by default as soon as you create your Outlook Profile.

Why Export Exchange 2010 Mailbox to PST:

A high trend to export Exchange 2010 mailbox to PST can be seen, and valid reasons are behind it.

  • One of the main reasons for Export EDB Files to PST Files is Data corruption and inaccessible Data. For this, having a backup is a good move, and PST is the best option.
  • EDB files are large, and reducing the size of mailboxes can improve the performance of the Exchange server. By this, you can save storage space. Also, you can also reduce the expenditure on infrastructure.
  • Technical Support of Exchange 2010 is also near the end. These are the reasons due to which users are looking for the solution to Export Exchange 2010 mailbox to PST.

How to Export Exchange 2010 Mailbox to PST Files:

There are lots of manual methods to export Exchange mailbox to PST. Such as Exchange Admin Centre, using the Ex merge tool. It can also be done using Third-party tools.

  1. Exchange Admin Centre:

  • Firstly, login to Exchange admin center as an Administrator
  • Go to the Permission tab and make a click on admin roles.

 

  • Under Admin roles, Click on Recipient Management and click (+) add.

 

  • Under the Role Group wizard, Click on (+) option
  • Select the Mailbox Import Export Role, and then click on Add option, after that click OK.
  • Here click on the Mailbox Import Export option under Recipient Management.

  • Now go to Recipients, Click on Mailboxes and choose Mailbox users you want to export. Now click more (…) and choose the option Export to a PST File.

  • Browse the Mailbox you want to export.

  • Enter the path of a shared folder.

  • Select the Mailbox, Which will get an email after a successful process, and then click on Finish. Mailbox content will be converted to a PST file.
  1. Using the PowerShell command:

PowerShell command helps users to Export Exchange 2010 mailbox to PST files. It is a great utility to maintain different types of issues in the Exchange Server Database. This utility can back up both single and multiple Exchange mailboxes. So let’s discuss it.

To get the Mailbox import and export permission, users have to enter the command given below:

New-ManagementRoleAssignment -Role “Mailbox Import Export” -User < user name or alias >

i.e. New-ManagementRoleAssignment -Role “Mailbox Import Export” -User < jennifer >

To export users primary mailbox data to PST enter the command given below:

New-MailboxExportRequest -Mailbox < user >” -FilePath \\<server FQDN >\ < shared folder name >\ < PST name >.pst

i.e. New-MailboxExportRequest -Mailbox jennifer” -FilePath “\\SERVER11\ MyNetworkPST\ jennifer_Recovered.pst

To export mailbox data with filter, use the following command:

New-MailboxExportRequest -Mailbox <user> -ContentFilter {(body -like “*type*”) -and (body -like “*type*”) -and (Received -lt “date”)} -FilePath FilePath \\<server FQDN >\ < shared folder name >\ < PST name >.pst

i.e.  New-MailboxExportRequest -Mailbox jennifer -ContentFilter {(body -like “*assets*”) -and (body -like “*liabilities*”) -and (Received -lt “05/04/2019”)} -FilePath \\SERVER11\MyNetworkPST\jennifer_MyOrganizationReports.pst

In above command, user is converting the email containing “assets” and “liabilities” report received on April5,2019

To export a particular folder like drafts, and task , use the command given below:

New-MailboxExportRequest -IncludeFolders “#folder name#/*”,”#folder name#” -Mailbox < user > -FilePath \\ < server FQDN >\ < shared folder name >\ < PST name >.pst

i.e. New-MailboxExportRequest -IncludeFolders “#drafts#/*”,”#task#” -Mailbox < jennifer > -FilePath \\SERVER11\MyNetworkPST\jennifer_MyOrganizationReports.pst 

To Export Exchange 2010 mailbox to PST, use the below mentioned command:

 $AllMailboxes|%{$_|New-MailboxExportRequest -FilePath \\ < server FQDN >\< shared folder name >\$($_.Alias).pst}

i.e. $AllMailboxes|%{$_|New-MailboxExportRequest -FilePath \\SERVER11\MyNetworkPST \$(jennifer_MyOrganizationReports).pst}

Limitations of Manual methods

As we all know, manual methods come free but they always have some drawbacks and limitations. By using, manual methods users cannot migrate EDB files, which are more than 2 GB in size. It doesn’t migrate public folders. Manual methods are lengthy and time-consuming. Due to the complicated commands it is bit hard for beginners and non-technical users to use the manual methods. A little misstep can lead you to lose your all Exchange server data, and can make EDB files inaccessible.

Due to the loophole and drawbacks of manual methods, users are recommended to use the professional Exchange Recovery Manager tool.

Export Exchange 2010 mailbox to PST by Third Party Tool:

There are various tools available in the market to export Exchange 2010 mailbox to PST files, but to convert your data more efficiently and in easy control, you should use Shoviv Exchange Recover Manager. It is easy to use and user-friendly. Some of its features are mentioned below:

Key Features of Shoviv Exchange Recovery Manager:
  1. Allow users to add multiple EDB files and offer multiple formats for the conversion. It can recover and export Exchange mailboxes to PST, MSG, EML, HTML, vCal, vCard, et cetera.
  2. Exchange Recovery Manager can export Exchange mailboxes to Public folder, Archive mailboxes, Outlook Profile, and Office 365.
  3. It supports both types of EDB files (priv. and pub.), and the Shoviv Exchange Recovery Manager properly maintains the data integrity and folder hierarchy during the migration process.
  4. To make the working process easy, it offers filter options based on date range and message class. It prevents the creation of large PST files (resultant PST) by applying PST split option.
  5. To get assured about the software, Shoviv software offers a free trial version of the software. By using the free trial version, users can check the software skills and abilities before purchasing its licensed version.
To use Shoviv Exchange Recovery Manager follow the steps mentioned below:
  • Download Shoviv Exchange Recovery Manager and open it in your system.
  • Click on the Add Source button on the ribbon bar.
  • Choose the EDB files from your system, which you want to convert.
  • Click on Outlook PST option on the ribbon bar under the Export Mailbox option.
  • Select between Export in Existing PST file or Export and create a new PST file from the next wizard, select as per your need.
  • Now wait until the tool complete the conversion process, this may take a few minutes. At last, click on the Finish button.
Final words

In this blog, we have described two manual methods to export Exchange 2010 mailbox to PST files. Both are lengthy and complicated and can’t be used by non-technical and beginners; not a professional way. Besides this, we have also described a professional Shoviv Exchange Recovery, which is easy to use by non-technical and beginners, everyone can get high-quality results, by using this software. At last, it depends on you what you choose, a cakewalk (Shoviv Exchange Manager), or an axel walk (manual methods).

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