How to Export Gmail Emails to PST With or Without Outlook?

Last updated on August 28th, 2023

Undoubtedly Gmail is one of the prominent email clients having millions of users. But, still, several times need to export Gmail to Outlook arises. If you are one of the users who want to export Gmail emails to PST in bulk, this blog is absolutely for you.

Here, in this blog, we will know how to export emails from Gmail to PST in bulk and effectively. We will include all the aspects of this task that you should be aware of before executing this task.

Reasons that Initiate to export Gmail to PST in local drive:

  • Archiving data helps you free up your space; hence it is very cost-effective to users.
  • The situation of downtime due to technical glitches like server down, issues with internet connectivity affects productivity. Data in the local system provides all-time access without any interruption.
  • No one will ever wish to take a risk with the essential emails; data is an asset. Despite being the reliable one, nothing on the web is secure. There are always insecurities about cyberattacks, hacking that initiates users to export Gmail to Outlook PST. The backup of data always favors the users.
  • Having data in a .pst file provides you ease to port the data. Also, easy accessibility and security with the password come as a perk.


gmail to pst


Ways to Export Gmail emails to Outlook (PST) file format:

Gmail users who are looking for ways to export Gmail from the server to local drive into Outlook PST will get all the answers here. Generally, we have two approaches: manual methods and third-party professional tools. We will discuss both methodologies here and will understand in all. Firstly we will discuss the manual way and all its aspects. Later we will understand about a professional and reliable third-party tool.

Method 1: Export Gmail to PST File Manually:

There is a need to install the MS Outlook application. After installing Outlook, follow the below-given steps.

  1. Open Outlook and click Add Account.
  2. Enter your Gmail login Credentials.
  3. Configure Gmail with Outlook and finish its setup.
  4. Now, go to the Import/Export menu from File.
  5. Select Export to a file.
  6. Choose PST and click Next.
  7. Now, Select the target location and click Finish.

By following the above-given steps, you can export Gmail emails to .pst file format using MS Outlook. To say the manual method is free but, it is not free from limitations and drawbacks. Some of the demerits of manual way are below:

Demerits of Manual Methods: 

  • Manual methods are very complicated, tedious and ask for technical expertise. Chances of human error are always associated.
  • Due to any reason, if the process interrupts, then you have to start the process again.
  • The manual method doesn’t allow downloading the Gmail emails in bulk. You have to follow the processing time and again.
  • Manual methods are very time-consuming hence not preferred by the professional.
  • Users don’t get the advanced options like the date range filter that facilitates users to get the required results.

Also Read:- How to Download Gmail Emails?

Method 2: Professional Third-Party Tool (Without Outlook):

Everyone wants effortless and effective processes and picture-perfect results. For the same, users opt for the professional third-party solution, i.e., Shoviv Gmail backup Tool.

Shoviv Gmail Backup Tool provides an all-in-one solution to export Gmail to PST file format. Using this software, users can easily export Gmail emails in bulk and use the advanced features to get the desired results. A free demo version of the Shoviv Gmail Backup Tool is also available that allows the first fifty items to process. Some of the prominent features are:

  • The software allows to export Gmail to Outlook PST in bulk without repeating the processing time and again.
  • An advanced feature of default incremental is present within the software. This feature fully favors the users as it resumes the process if it interrupts. It also prevents the duplicity of data.
  • Users can create multiple backup jobs, and software can run all jobs concurrently. It saves the time and effort of users.
  • A very user-centric feature of the scheduler is also given within the software. With this option, users can schedule the backup, and the software will export Gmail emails to the .pst file at the scheduled time.
  • For the resultant .pst files, users can set the size. Users can set the size limit, and software will automatically split it on reaching the size limit.
  • It also provides the filter option that offers users to filter based on date range and folder. Option to exclude/include date range and folder facilitates in getting the desired results.
  • The GUI of the software is very user-friendly; any user without being technically sound can run the software. Any user can complete the process without any confusion and complexity.
  • The software is not restricted to Gmail only; it works for the whole IMAP server.

The software is not only restricted to backup. It is also an expert in restoring the .pst files to the IMAP server. Users get the backup and restore facilities in a single dashboard.

Quick Steps to Export Emails from Gmail to PST are:

  1. Step 1: Install Export Gmail Emails to PST Tool.
  2. Step 2: Log in to Gmail and create a Backup directory.
  3. Step 3: Select “Export Type as PST” from the Export Option.
  4. Step 4: Choose the “Destination folder Location” on the PC.
  5. Step 5: Click on Export button to begin the backup Process.

Working of Shoviv Gmail Backup Tool:

Shoviv Gmail backup Tool provides simple processing. Below all the steps are explained to guide users on how to export Gmail emails to PST.

  • Firstly, install and open the software.
  • Go with the “Backup Directory” tab from the dashboard.Export Gmail Emails
  • Provide the “Backup Directory Name”and “Backup Directory Path” and click Ok.
    Export Gmail Emails to PST
  • Now, through the “Backup Jobs”tab, select Gmail. Provide Job NameEmail Address, and Password. Also, provide the Server Address. If using a proxy, then check the box and proceed accordingly.
    Export Gmail to PST
  • Here, you can create a new backup directory, or either can go with the previous one.
    Exporting Gmail Emails
  • Now using the filter options, you can apply filter. For filtering, Include/Exclude Dateand Include/Exclude Folder options are present.
    Export emails from Gmail to PST
  • Check the “Start Immediately After Creating Job” for instant processing.
    Export from Gmail to PST
  • Go with the “Job Schedule”if you want to schedule the backup. For options are given based on occurrences. Like for once only:
    IMAP Backup and Restore -img-7
  • For daily occurrence:IMAP Backup and Restore -img-8
  • To occur weekly:IMAP Backup and Restore -img-9
  • For monthly occurrence:IMAP Backup and Restore -img-10
  • Click Ok and go to Other Settingsto use other features. Here, you can set the mailbox thread count limit: item thread count, mailbox login, and item retrieve attempts. The upper limit for failed item count can also be set, after which the process will stop. Users can also set the size limit for the resultant .pst files. Finally, click on the “Create Backup Job.”
    Gmail to PST
  • The actual process will start now. Now, the screen will display the report of the process. And this is how users can export Gmail to PST file format.
Wrapping up:

There are many Gmail users, and many of them frequently search the way to export Gmail emails to PST. We have two approaches: manual method and Shoviv Gmail backup Tool (AKA Shoviv IMAP Backup and Restore Software). The manual method has many limitations and drawbacks; that’s why users generally go with the professional Tool. Shoviv Gmail Backup Tool is a picture-perfect tool that provides all the user-eccentric features. It is a simple, fast, and proficient utility for this task.

Along with taking backup from the IMAP server to .pst files, it also offers to restore or import pst to Gmail Account. A free demo version of the software is also available to download, allowing users to check the software before purchasing. Download the demo version and explore its full features before buying.

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Frequently Asked Questions:

Q. How does this “Scheduler” option work?

A. The “Scheduler” option is convenient for users. Using this option, users can schedule export Gmail to PST process. The software provides the option of once only, daily, weekly, and monthly. Users can easily schedule the backup, and the software will take it at the scheduled time.

Q. How is the demo version different from the licensed one?

A. The free demo version is just the restricted version of the licensed one. The demo version allows processing only the first fifty items per folder. In a licensed one, there are no such restrictions. On the ground of working, the demo version and the licensed one are identical.

Q. Can you explain how the default Incremental is so handy for users?

A. The incremental option is very user-centric. Suppose due to any reason like network failure backup process interrupts in that scenario the software will resume the process due to this feature. There is no need to start the process from the very beginning. Also, you will get rid of duplicity.

Q. Can I export Gmail emails to PST in bulk using Shoviv’s Tool?

A. Yes, you can export Gmail to Outlook PST format in bulk without any restrictions. There is no restriction on size and number with the Shoviv Gmail Backup Tool.

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