Backup Gmail to Outlook PST: A Free Method That Works For All

Backup Gmail to Outlook PST: A Free Method That Works For All

Last updated on July 28th, 2022 at 02:00 pm

Gmail is a free email service by Google launched 17 years ago (1 April 2004). It quickly made a name of itself, and within a short period, Gmail replaced Yahoo, the leading brand in the field at that time. Today, most students, businessmen, women, and other professionals couldn’t even imagine their day without Gmail. According to a report, in 2021, Gmail reported 1.8 billion active users and has earned the title of the email service with the most active users. Gmail has become a crucial part of the organizations, and users want to backup their Gmail data on a local disk, and for this, many organizations prefer Outlook PST format.

In this write-up, I will talk about the ways to import Gmail to Outlook PST format. Or you can also say ways to backup Gmail to Outlook PST.

backup gmail to outlook

Import Gmail to Outlook without any cost

If you’re a bit techy, then you might know that you can create Gmail’s Outlook profile via the POP and IMAP protocols. By doing this, one can easily export Gmail data to a PST file without spending a single penny. Let me take you through the step-by-step process with screenshots.

I’ve described this process in two phases. In the first phase, we will create Gmail’s profile in Outlook, and then in the 2nd phase, we will backup Gmail into Outlook PST.

PHASE1: Create Gmail’s profile in Outlook

  • Open your browser and log in to your Gmail account. Gmail-s-profile-in-Outlook-img
  • Secondly, go to the Settings icon and click See all Settings. Gmail-s-profile-in-Outlook-img-2
  • Navigate the Forwarding and POP/IMAP tab and enable IMAP access. Gmail-s-profile-in-Outlook-img-3
  • Now open the control panel and click on the Mail. Gmail-s-profile-in-Outlook-img-4
  • In the next pop-up, click on the Show Profiles and then click Add…  Gmail-s-profile-in-Outlook-img-5
  • Now the Add account Window will open, here provide the profile name and click Ok. Gmail-s-profile-in-Outlook-img-6
  • Select the Manual setup or additional server types option and click Next. Gmail-s-profile-in-Outlook-img-7
  • In the next window, select POP or IMAP and click Next. Gmail-s-profile-in-Outlook-img-8
  • Now provide the asked details and click the More settings Gmail-s-profile-in-Outlook-img-9
  • Here, first enable the outgoing server, then fill the Advance tab details as the screenshot. Gmail-s-profile-in-Outlook-img-10

PHASE2: Export Gmail to Outlook PST using Import/Export wizard

  • Firstly, open Outlook and choose your Gmail profile.
  • Now go to the File tab then select the Open & Export option and click on the Import/Export 
  • In the following wizard, select the Export to a file option and then click Next
  • Then, choose Outlook data file (.pst) and click Next
  • Now select the folders/profile to backup in PST file and click Next
  • In the next window, browse the location to save the PST file and click on the Finish

By pursuing all steps successfully, you will successfully import Gmail to Outlook PST. The process is simple but be aware while running it, as a single misstep can make you lose all your Gmail data.  


This guide describes a free and easy way to backup Gmail to Outlook PST. One can easily use the above-mentioned process to store Gmail data in the local disk.

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About the author

Stuart Clark is working as a technical content writer at Shoviv Software for the last 3 years. In his free time, he loves to write about new technology and read fiction books, his favorite book is "It ends with us" by Coolen Hoover.

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