Ways to Export Exchange Public Folders to Outlook PST

Last updated on March 16th, 2023 at 06:20 pm

Exchange Public folders to PST Export is the best way of having the backup of Exchange Public folders. To provide users with access to the common folders for sharing information, Public Folders are used.  Administrator controls the access to public folders, Administrator can make a public folder available for everyone in an organization as well as can assign permission to particular users. Public Folders also support features like Contacts, Calendar Items, Messages, Journal Entries, and Templates, etc.

Public folders are an easy way to share information with multiple users or in an organization. It also allows administrators to define the Public folders’ hierarchy and also to assign ownership status to separate measures of the hierarchy for the ease of administrator. The content data of Public Folder is an important asset for any organization.  Let’s know about the methods to Export Exchange to Public Folder.

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Ways to Export Exchange Public folders to PST:

To Export Exchange Public Folders to PST, we have a manual way as well as a professional third-party tool. First, let’s know about the manual way:

Export Exchange Public Folders to PST using Outlook:

Step 1: Start Outlook and click the file option in the menu. Export Exchange Public Folders to PST1

Step 2: Click the Open and Export Option. And then select the Import/Export option. Export Exchange Public Folders to PST 2

Step3: Now select the Export to a file option and click the Next. Export Exchange Public Folders to PST manual

Step 4: Now, Select the option Outlook Data File (.pst) and click the Next. Export Exchange Public Folders to PST4

Step 5: Select the Public Folder and if needed apply the filter and click next. Export Exchange Public Folders to PST5

Step6: After selecting the Public folder, browse the location to save and choose the given option as per the need. Export Exchange Public Folders to PST6

After the completion of the export of the Exchange Public folder to the PST, the user can go to the location and can view the PST file.

Export Exchange Public Folders to PST using Professional Method:

The above described manual method is only good when the size of the Public folder is very small and you have enough time to do this. But when the size of the Public folder is large and you want to export speedily with accuracy you must go with the Professional solution.

Shoviv Exchange Recovery Manager is the best solution for this, it provides many user-centric features to users. Let’s know how it works:

Step 1: Install and launch the Shoviv Exchange Recovery Manager.

Step 2: Click on the Exchange Server Single Store, Choose Public Folder in Store Type. Provide information like Exchange Name, User Email, and Password. Click the Finish.

Step 3: Now, by going to Ribbon Bar select the Export Mailboxes to Outlook PST option or you can do this by right-clicking on in desired folders in the Source list and then choosing Export mailboxes to Outlook PST. Export Exchange Public Folders to PST Preview

Step 4: Here Check/Uncheck the Sub-folders, Option to check Custom Folder Selection is also available. Click on the Next. Export Exchange Public Folders to PST 1

Step 5: Now Filter page will open, here user can apply a filter based on Process Message Class and as well as by providing Process Item Date. Click the Next. Export Exchange Public Folders to PST - Filter option

Step 6: Options to Export in Existing PST or Create and Export in New PST Files are given, Select option as per the requirement and Browse. Option to Create PST Password is also provided. Users can also check for the Incremental Export/Backup Option. Here, users can also provide the size after which PST file will split if required check the box and provide the size. Click Next. Export Exchange Public Folders to PST 2

Step 7: Here, the process comes to end. The status report will be displayed. After completion, you can save the report of the full process for the future. Click Finish after completing the process. migrate Exchange public folders to PST report

 Wrapping up:

To export Exchange Public folders to PST, we described two methods: Manual method and Professional third-party tool. The manual way comes with limitations, it omits in exporting large size of Public folder and it is a very complex way, asks for technical hands and it is time-consuming as well. While the professional solution Shoviv Exchange Recovery Manager is very user-friendly in the functioning and provides a hand-full of functionalities to export Exchange Public folders to PST.

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Yes, it is possible to convert a public folder to a shared mailbox in Microsoft Exchange Server.
You can migrate public folders to an Office 365 shared mailbox using the Exchange Admin Center or PowerShell commands. The process involves exporting the public folder data to a PST file and then importing it into the shared mailbox.
A public folder is a shared folder that allows users to store, organize, and share information with other users on the network. A public mailbox is a shared mailbox that allows multiple users to send and receive email messages.
A shared mailbox is used for sending and receiving email messages, while a public folder is used for sharing information and files among a group of users.
Public folders in Exchange Server allow users to share and access commonly used information such as email messages, contacts, calendars, and files. Users can access public folders through Outlook, Outlook Web App, and other email clients.
The public folder role in Exchange Server allows users to access and manage public folders on the network.
Yes, public folder mailboxes require a license in Exchange Server.
The maximum number of public folder mailboxes depends on the version of Exchange Server being used.
Yes, public folders are supported in Office 365.
Yes, users can send email messages from a public folder in Exchange Server.

Himanshu Pandey
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