Migrate Lotus Notes to Office 365

How to Migrate Lotus Notes to Office 365 – The Easiest Guide

Microsoft Office 365 is providing new and advanced features and benefits to its users. Due to its popularity, both; small and large entities desire to move toward Office 365 from other platforms, especially Lotus Notes users. Manually, it is not an easy task to migrate Lotus Notes to Office 365.

Lotus Notes and Office 365; both are products of different tech giants, and Microsoft doesn’t allow access/import NSF to Office 365. Hence, to access the NSF files in Office 365 mailboxes or shift from Lotus Notes, users have to import NSF file data into O365 mailboxes.

So, here I am providing information, which will describe the step-by-step process to migrate HCL Notes to Office 365 using IMAP Connector and a professional Lotus Notes migration tool.

Before starting, I’m also giving a few reasons that initiate users to migrate Lotus Notes (NSF) to Office 365.

Why professionals are replacing Lotus Notes with Microsoft 365?

Some factors hold Office 365 in high regard and make it the choice for businesspersons, MNCs, and small firms.

  • Cover all types of Business: Today, Office 365 is used by millions of small firms and business giants, and the main reason behind it is its cost flexibility. Office 365 offers business plans for all types of firms, small scale to multinational and even individuals.
  • Includes Everything: Office 365 offers every needed feature for the modern working environment like it offers cloud storage, email, calendars, file storage and sharing, and many more.
  • Anytime & Anywhere accessibility: It’s the 21st century, now businesses rely on emails, and everyone wants 24*7*365 accessibility to their data, and Office 365 offers the same. Users can access their Office 365 emails from anywhere and anytime.
  • User-friendly and Economical: Office 365 GUI is quite convenient compared to Lotus Notes, and as I’ve mentioned, it has subscription plans for everyone. A good thing with Office 365 is you only have to pay for what you use; make it cost-effective.
Download a trial version of Shoviv Lotus Notes to Office 365 to know in a better way.

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How to migrate Lotus Notes NSF files to Office 365?

There are a few known ways available by using which you can shift your Lotus Notes NSF files into Office 365 mailboxes. Here, we’ll first start with the IMAP connector.

Lotus Notes Migration to Office 365 using IMAP Connector:

Follow the below-given step by step process to migrate data into Office 365 from Lotus Notes using IMAP Connector:

Step 1: Backup NSF Files – The first and foremost step is to create the backup of NSF files. As we know, the manual method is always full of risks. Hence, a backup of data is a must.

Step 2: Now, for each user who has an account in Lotus Notes, create new mailboxes in Office 365.

Step 3: Enable IMAP TCP/IP port

  • In the Lotus Notes application, open the Domino Administrator.
  • Move to the Configuration
  • Execute the IMAP service by opening the server document.
  • Follow Ports>Internet Ports>Mail
  • Then, From the Mail tab, enable the TCP/IP port value status.
  • By clicking the Save button, save the changes.

Step 4: Make synchronization with the IMAP Connector using this, Synchronize mailboxes between Lotus Notes & Office 365

Before using IMAP Connector, Read this

  • Proxy and Firewall: Lotus Notes’ active firewall and Proxy Server can block the internet connection.
  • Manual entries: The hardest thing you have to do is manual migration of Calendar entries as the IMAP connector cannot migrate calendar entries.
  • File size restriction: The IMAP connector merely migrates the online data of Lotus Notes to Office 365. There is a restriction on file size and transfers NSF files of up to 1 GB.
  • Complex process: The IMAP needs a high-level technical setup for the procedure. Users need to apply several filters that are complex and quite expensive too.
  • Human-Error: In manual migration, the chances of human error are very high. A single mistake can ruin the complete migration process.

Got Stuck? Try this to streamline your Lotus Notes to Office 365 migration

Here, I’m discussing an automated solution to import NSF to Office 365 because prior, we’ve discussed the problematic situation while migrating with the manual process.

Shoviv Lotus Notes to Office 365 migration tool is a reliable solution for swift, flawless and easy migration.

It is a desktop-based utility specially coded to migrate Lotus Notes mailboxes to Office 365. Its convenient GUI makes the migration process easy as pie, and even non-technocrats can achieve desired migration results without any technical setup and assistance.

Attention-grabbing features of Lotus Notes to O365 Migration tool:

  • It can import NSF to Office 365 without restriction on size and number. Other than Office 365, it allows migration of NSF to Live Exchange and PST file format.
  • The software has folder mapping and mailbox mapping features which you can utilize to enhance the process make it accurate. With the mailbox mapping feature, you can map the NSF file with the specific Office 365 mailbox.
  • The folder mapping feature allows to map NSF files’ folders with Office 365 folders or create a new folder to save particular NSF file data.
  • Users are enabled to resume the interrupted migration process; save time and effort. Also, it has a filter option on the date range and item type based. Using the filter option, you can choose a specific item type or date range to exclude/include required emails.
  • The software has compatibility with all versions of Lotus Notes and Windows Operating Systems. Also, it has a free version to evaluate the skills and features of the tool.

Below I’ve described its processing to import NSF to Office 365. I recommend installing the free software version to go through the process and evaluate the skills and compatibilities.

Easy steps to migrate Lotus Notes into Office 365 instantly

Step1: Install and open the tool.
Step2: Add NSF files to migrate.
Step3: Click the Office 365 option.
Step4: Provide Office 365 credentials.
Step5: Use the filter and other options.
Step6: Then, click Next to run the process.

Learn exactly how professionals migrate from Lotus Notes email client to Office 365 

Step1: At first, install and launch Shoviv Lotus Notes to Office 365 migration software.

Step2: Now add NSF files. Click Add NSF File button and use the Add File (s), Search File (s), Add Domino File(s) option to add the NSF files. Then browse NSF files that you want to migrate into Office 365.

Step3: Now click on the Office 365 option in the Export Multiple NSF Files group from the ribbon bar or select the option by making a right-click.

Step4: Now, the wizard to check/uncheck subfolders will appear. Check the subfolders and click Next.

Step5: Provide the credentials of the Office 365 admin and click on the Next button.

Step6: Now Map Mailbox wizard will open. Map NSF files with Office 365 mailboxes; users can also Validate Target.

Step7: Now, the filter wizard will open. Here check and choose the Export Selected Item Type, Export Only Message Date. Option to Map NSF Folder and Item Email Translation is also available; use if needed.

Step8: After applying filters, click the Next button. Now the software will start the migration and display a live log report. You can also save the log report for the future by clicking the Save Report button.

Wrapping up:

Manually Lotus Notes Migration is a typical task to execute; it requires technical expertise. Hence, technical experts suggest utilizing alternate software to migrate Lotus Notes NSF files to Office 365. Shoviv Lotus Notes to Office 365 migration tool offers the best way to accomplish this without any hassle. Any user can complete the migration with ease. A free demo version of the software is also available that allows migrating the first 50 items per folder.

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About the author

Stuart Clark is working as a technical content writer at Shoviv Software for the last 3 years. In his free time, he loves to write about new technology and read fiction books, his favorite book is "It ends with us" by Coolen Hoover.

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John Harris

Thanks for sharing valuable information! I appreciate your effort and hope now I can migrate my Lotus Notes data to Office 365.