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How to Import .pst Files into Office 365 Step By Step Guide?

Last updated on October 20th, 2023

If you are an Outlook user or somehow you have data in PST file format and want to migrate PST to Office 365 then you have landed on the right post. Office 365 is a cloud-based software as a service that offers a one-stop solution. It will help you access all your emails from anywhere and anytime, no matter what device you’re using. Whatever the reason to import PST to Office 365, here is the solution for all.

In this article, we’ll discuss Office 365, the benefits of Office 365, and why one should switch to this cloud-based service. Also, I’ll help you learn how to upload PST to Office 365 manually as well as using a professional solution.

Download and Try a free Demo of Shoviv PST to Office 365 tool to know in a better way.
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Why do Users import PST to Office 365?

Organizations desire a solution that allows them to work on various tasks. Microsoft’s Office 365 is a standalone platform that offers various services to ease users’ work. Below we are sharing some common things that insist users import PST files to Office 365 mailboxes.

Widely Accessible: Being a cloud-based service, Office 365 allows users to access the data from anywhere on any device at any time. Also, the data is being regularly backed up by using advanced security measures.

Easy Setup and Management: It is straightforward to set up users with Office 365 and manage. You can start installing the tools right after you complete the setup process. You can do it by yourself or get help from your IT partner.

Excellent Collaboration: While using Office 365, you can easily edit files, manage projects remotely, communicate with your staff from anywhere, etc.

Simplified Process: It is very easy to import PST to Office 365; no matter which storage you’re using. Since Office 365 supports regular updates, you don’t need to migrate your data again.

Data Loss Prevention: There’s nothing more valuable than data. So, losing any crucial information can be disastrous sometimes. The data protection and backup services offered by Office 365 help you avoid such loss. Being a world leader in cloud security and privacy, Microsoft assures you that your data is always safe in Office 365.

Always Up-to-date: If you switch to Office 365, you don’t need to wait a couple of years for the next product release of Microsoft. Instead, you’ll get instant updates and bug fixes as soon as they’re ready.

These are the up-to-date features of Office 365 that insist users import PST to Exchange Online mailboxes. Besides, users could have more things that may motivate them to move to MS Office 365.

How to Upload PST to Office 365 Account?

If your organization has switched to Office 365, you need to migrate your business data to this cloud-based service. Let’s talk about the crucial emails and other mailbox data stored in the classic Outlook application. How would you migrate emails to an Office 365 account? Sometimes this might be a challenge if you don’t have sound knowledge. But don’t worry. I’ll help you with this. There are two ways by which you can import PST to an Office 365 account: either you can try a DIY manual trick, or you can use a professional solution.

First, let’s start with the DIY trick that requires no 3rd party tool to move PSTs into Office 365. You must be familiar with the Import & Export feature of Microsoft Outlook. You’re going to use this feature here.

Manually Export to a PST File

First, we will use the Outlook Import/Export option to export a PST file. Follow the below steps to migrate the PST file to Office 365 using the Outlook email client.

Import PST to Office 365

  • First, launch Microsoft Outlook on your system with an Office 365 mailbox profile. On the taskbar, click the File tab > Open & Export > Import/Export.
  • On the Import and Export dialog, select Import from another program or file option. Then, click Next to continue the process.
  • On the Import a File dialogue, select Outlook Data File (.pst). Click Next to continue the process.
  • On the Import Outlook Data File dialogue box, click the Browse… button to locate the PST file you want to import. Select the PST file, and click Open.
  • Then, choose the option Do not import duplicates, and click Next to continue the process. Finally, click Finish.

You can take the help of this video tutorial to import PST to Office 365.

Demerits of Manual Way to Import PST to Outlook 365:

  • If you have multiple PST files, then you have to do them one by one and it will consume a lot of time.
  • The doer should be the technical expert, for a novice it is like walking on eggshells.
  • There are no advanced options to customize the process as per the need for the desired results.
  • Chances of human error are also there.
  • You cannot filter out the items if needed and have to compromise.

Why Choose Shoviv PST to Office 365?

Shoviv is a renowned name in the field of Software development and for the Office 365 Import PST process, Shoviv has developed an advanced tool. The Shoviv PST to Office 365 Migration is embedded with many looking for features. This tool comes in very handy when Import PST to Office 365 and Live Exchange as well as to repair multiple PST files and add and recover Multiple OST/PST files (corrupted and non-corrupted) along with features. Some of the highlighted features are:

  • Shoviv PST to Office 365 migration tool exports multiple OST/PST files in Office 365 mailboxes.
  • Moreover, it can export PST files into the Live Exchange and Office 365 mailboxes by mapping PST files to the Live Exchange and Office 365 mailbox.
  • The tool is easy to use for all users, so they can import PST files to Office 365 in a simple manner.
  • The software also has an Incremental Export facility that enables users to resume the interrupted process.
  • Shoviv PST to Office 365 saves OST/PST file items in EML, MSG, and HTML file formats.
  • It also removes duplicity from the PST file and excludes and filters already migrated items during the migration.

So, the above-given details are evident as to why to choose Shoviv software to upload PST to Office 365.

Steps to import PST to Office 365 Mailboxes are:

  1. Step1: Install, Open, and Add PST files.
  2. Step2: Choose the Office 365 option on the ribbon bar.
  3. Step3: Now connect to Office 365.
  4. Step4:Use the filter and advanced options as needed.
  5. Step5:The software will start to migrate PST to Office 365.

Detail Guide to Improve PST to Office 365 Import using Shoviv

  • Download and open the Shoviv PST to Office 365 migration tool.
  • Click on the Add PST/OST Files option, available on the ribbon bar.

Import PST to Office 365

  • A dialogue box will appear, here choose the PST file type (corrupted/healthy PST file, an option given at the top of the dialogue box).

Import PST to Office 365 Mailbox

  • Click on the Add button and Add/Search PST files. (For an advance scan, you can mark the Advance Scan option).
  • Check the required PST files, click on Next, and the list of selected files will be visible on the left side under the source list.

Import Outlook PST into Office 365

  • Now click on the Office 365 option from the ribbon bar or by right-clicking select the Export OST/PST files into >> Office 365 Mailboxes.

upload PST to Office 365

  • Then, Check/Uncheck subfolders and hit the Next button.

PST to Office 365 Migration

  • Now, use fetch all Mailboxes from Outlook Profile option to connect with Office 365.

fetch Outlook mailbox data.

  • Now map the PST with Office 365 mailboxes and click Next. (Multiple sources and target mapping, users can create and map using CSV file).

Map source PST with Office 365 mailbox using .csv

  • Next will be the filter wizard. Use the filter option on the Message class and message date criteria.

Filter items during PST to Office 365 Import

  • Click the Advanced Options button for email translation and folder mapping features. Also, you can boost item fetching speed by smartly fetching only item header properties.

Thread count option to maximize upload speed

  • Now click OK, and then hit Next. Now the software will start to migrate PST to Office 365 mailboxes as per your settings. During the migration, the software will display a live report. (Wait until the migration process is running. After the migration process is completed, you can save the migration report).

PST to Office 365 Migration finish

  • At last, click on Finish.

By these simple steps, users can easily and perfectly upload PST to Office 365.

“Step by Step video Tutorial to Import Outlook data file .pst into Microsoft 365 Mailbox”

Final Words:

Above, we discussed Office 365 and the benefits of cloud-based service. Also, we’ve talked about the aids of Office 365 and the complex manual way to import PST to Office 365. We have also discussed professional software for speedy migration. In the end, we can conclude that the Shoviv PST to Office 365 migration tool is the best way to process PST file migration tasks as it consists of a lot of features. Download its free demo version and explore its features.

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Frequently Asked Questions:
Q: Why do users import PST to Office 365?

A: Organizations desire a solution that allows them to work on various tasks. Microsoft’s Office 365 is a standalone platform that offers various services to ease users’ work. The PST files hold the crucial data of an Outlook user or organization, so to keep this data safe, they must go for this importing process.

Q. How do I import a PST file into Office 365?

A: Follow the below steps:
1: Install and Open Shoviv PST to Office 365 Migration Tool.
2: Add the PST file and choose Office 365.
3: Check or uncheck subfolders and connect to Office365.
4: Use advanced features like filter options.
5: The process will start to import PST to Office 365.

Q: Does the software allow me to export PST files from Outlook 2016 to an Office 365 account?

A: Yes, the PST to Office 365 import tool allows you to export PST files from the Outlook 2016 version to Office 365. Even you can process the PST file from any version of MS Outlook.

Q. Can I also upload corrupt PST files to Office 365?

A: With Shoviv’s tool users can repair PST file and upload them to Office 365. The tool proficiently recovers the corrupt PST files and shows a preview before uploading.

Q: Can I import the PST file into Outlook online?

A: Yes, you can import PST files into Outlook online using the Shoviv software.

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