How to Export Exchange 2013, 2016 Mailbox to PST?

PST files are a common destination for mailboxes exported from Exchange database (EDB) files. To extract data from Offline EDB files and use it in MS Outlook is the most popular reason for doing so. However, exporting data has always been a time-consuming process that necessitated extreme caution. In this post, we’ll go through how to use the Exchange Management Shell (PowerShell Commands) and the Exchange Admin Center to export Exchange 2013 mailbox to PST.

EDB to PST import/export required third-party tools like ExMerge in Exchange versions before 2010. New PowerShell cmdlets like New-MailboxImportRequest and New-MailboxExportRequest were introduced with the release of Exchange Server 2010 SP1 and onwards to conduct various import/export procedures. These cmdlets have undergone a series of improvements throughout the years. They’ve been enhanced and made much easier to use in Exchange 2013.

PowerShell to export Exchange 2013 mailbox to PST

If you’re bit, you might be aware of PowerShell, and if this is the case, you can scroll to another method. I know you will not take data loss risk and navigate through complex PowerShell commands. BTW I am describing the process below; you can pursue it, but it is suggested to have a backup as a single misstep, and all your data will play hide and seek, and you’ll never be going to find your data again.

Pre-requisites for PowerShell command usage

  • The account that will be used to export should be able to send a Mailbox Import/Export request.
  • The user must be able to get to the network location where the PST file will be saved. The user needs to know the full UNC path. For example: PCNameHitesh$HiteshExchange.pst.
  • Exchange 2013 mailbox must be in the Exchange database in order to export EDB files.

Export Exchange 2013 and 2016 mailbox to PST | Microsoft PowerShell

Phase1: Assign mailbox permissions to admin

Run the following command to assign import/export permission to the user

New-ManagementRoleAssignment –Role "Mailbox Import Export" –Hitesh

Here, “Hitesh” is the mailbox which will have all the rights, or you can consider Hitesh as “Exchange administrator”.
You can also assign import/export permission through the Exchange admin center; the complete process is described here.

If you have Exchange 2010 and you want to export those mailboxes to PST, then you can checkout this given blog post:- Exchange 2010 mailbox to PST

Phase2: Export Exchange 2016 mailbox to PST

Now we’ll use PowerShell commands to export mailboxes or make the process desired. If you still don’t have a backup of your mailboxes, then do this thing first.

To export primary Exchange mailbox data to PST, use the following command

New-MailboxExportRequest -Mailbox Hitesh –FilePath \\SERVER01\MyNetworkPST\Hitesh_Recovered.pst 

Here the primary mailbox is Hitesh, the server name is Server 01, and the PST file name is Hitesh_Recovered.PST

To export Hitesh’s Public folder to the PST file, use the following command

New-MailboxExportRequest -Mailbox Hitesh -FilePath “\\SERVER01\MyNetworkPST\Hitesh_Public.pst” –IsPublic

If you want to export the Archive folder, then add IsArchive at the end of the above command.

Now let’s suppose you want to filter and export specific data, for example, sales and expenses of April 5th, 2000:

New-MailboxExportRequest -Mailbox Hitesh -ContentFilter {(body -like “*Sales*”) -and (body -like “*expenses*”) -and (Received -lt “05/04/2000”)} -FilePath \\SERVER01\MyNetworkPST\Hitesh_ShovivSalesandExpenses.pst

This is for the include specific folder case; let’s exclude a particular folder, for example, Delete folder.

New-MailboxExportRequest –Mailbox Hitesh –FilePath\\SERVER01\MyNetworkPST\Hitesh.pst -ExcludeFolders “#DeletedItems#”

To exclude multiple folder use comma , between folders name “#DeletedItems#”, “#Spam#”

So this is the detailed process to export Exchange 2016 mailbox to PST; you can also export other Exchange version mailboxes using these commands. But it is recommended to have at least a tech geek in your team; otherwise, you can lose all your data.

If you’re not comfortable with PowerShell, you can utilize Shoviv Exchange Recover Manager. The software automates the complete Exchange export process and eliminates the risk of data loss. Several Exchange administrators and Microsoft MVPs have evaluated the tool, and everyone is satisfied with the results.

Export Exchange mailboxes to PST | Shoviv Exchange Recovery Manager

First, let me clear one thing, you don’t need any technical expertise or setup to export Exchange mailboxes using Shoviv Exchange Recovery Manager. Also, you can use this tool with all Exchange variants and Windows Operating System, including Windows11.

Exchange 2013 and 2016 mailbox export in simple clicks

  • Install and open the Exchange Recovery Manager tool.

Export Exchange mailboxes to PST 1

  • Click the Add Sourceand choose the Exchange Server mailboxes

Export Exchange mailboxes to PST 2

  • Provide Exchange admin credentials and click on the Next

Export Exchange mailboxes to PST 3

  • Select mailboxes in the next prompt and click the Finish button from the bottom.
  • Now click on the Outlook PSToption from the ribbon bar.

Export Exchange mailboxes to PST 4

  • Following, check/uncheck subfolders and move forward by clicking Next.

Export Exchange mailboxes to PST 5

  • Then, browse a location to save the resultant PST file and set the password and size for the PST file.

Export Exchange mailboxes to PST 6

  • Now, use the filter option on the message class and message date criteria. If required, you can use Advance options like email translation and folder mapping.

Export Exchange mailboxes to PST 7

  • At last, the software will display a live log report with all the important information. Once completed, click Finish.

Export Exchange mailboxes to PST 8

So as you can see, the export Exchange mailbox to PST process is a cakewalk with the Shoviv Exchange Recovery Manager. If you’ve any doubt or want to evaluate the tool with your environment, download the free Exchange Recovery Manager.

Wrapping Up:

If you’re reading this section, I am sure you will be able to export Exchange 2013 and 2016 mailboxes to PST format. Both methods work effectively, but as I have mentioned above, you need to be sure about your technical skills to use PowerShell commands; otherwise, you can lose all your data. On the other hand, Shoviv Exchange Recovery Manager is a renowned name for Exchange related tasks in all Exchange variants.

About the author

Stuart Clark is working as a technical content writer at Shoviv Software for the last 3 years. In his free time, he loves to write about new technology and read fiction books, his favorite book is "It ends with us" by Coolen Hoover.

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