Comparison between Google Workspace and Microsoft 365

Google Workspace (formerly G Suite) and Office 365(Microsoft 365) go head to head; customers continually compare G Suite vs Office 365. Users have a lot of confusion and questions before making a choice. This write-up will touch on all dimensions and have a fair comparison b/w Google Workspace vs Microsoft 365.

What are G Suite and Microsoft 365?

G Suite and Microsoft 365 are the talks of the town; businesses, techies, and personal users are divided by both. Google Workspace vs Microsoft 365 comparison is taking a long debate. Firstly, let’s have an intro to them:

Google Workspace (G Suite):

Google Workspace (G Suite) is a collaborative cloud platform having multiple user-oriented applications developed by Google. It was initially launched in February 2006 with the name “Gmail for Your Domain,” later popularized as G Suite and rebranded as Google Workspace. Products like Gmail, Calendar, Sheets, Docs, Hangouts, and Keep are some of the gems of Google Workspace.

  • Google Workspace offers various subscription-based plans for users. Business Starter, Business Standard, Business Plus, and Enterprise are four different plans.
  • Google Workspace comes with Two-step verification, Group based policy control, and other security/ management steps.
  •  Forms is also a part of Google Workspace. Google Forms helps organizations take feedback from users or clients. It facilitates surveying, gathering data, and analyzing.

Microsoft 365 (Office 365):

Office 365, now known as Microsoft 365, is a cloud-based software as a service with numerous products and services. It encompasses Outlook, Teams, Word, PowerPoint, OneNote, Sway and OneDrive, etc. Office 365 was initially released in 2010; later, in April 2020, it was branded as Microsoft 365.

  • Microsoft 365 comes with Home and Business plans. In-Home, it offers Microsoft 365 Family and Microsoft 365 Personal. For, Businesses, it offers Microsoft 365 Business Basic, Microsoft 365 Apps for business, Microsoft 365 Business Standard, and Microsoft 365 Business Premium.
  • Being a cloud-based service, Office 365 offers all-time accessibility and effortless working. Therefore, users can continue works like Word documentation, PowerPoint, and other tasks from any system by login into Office 365.
  • Office Home and Student 2021 (one-time purchase) are also available to target a particular user group.

G Suite vs Office 365: A fair comparison

Criteria Google Workspace Microsoft 365 Comparison  
Emailing Gmail Outlook Gmail and Outlook have their own advantages: Gmail has a better user interface, while Outlook is technically enriched. In the end, it varies from user to user.
Cloud Storage Google Drive OneDrive Compared to the starting subscription plans, Microsoft provides 1 TB space, while Google offers 30 GB space. For the above plans, Google offers a better cloud space.
Text Editor Google Docs Microsoft Word Microsoft offers Word with multiple user-oriented handy features, while Google Docs is still working hard to replace it. While for editing 1 doc by multiple users, Google Docs is preferred.
Sheet Google Sheets Microsoft Excel   Excel is handier for users. Google Sheets is only for the web hence editing by multiple users in one sheet is feasible.
Presentation Tool Google Slides   Microsoft PowerPoint Like sheets, Microsoft PowerPoint is handy to users, but for collaborative tasks, Google Slides is better.              
Form Google Forms   Microsoft Forms Microsoft Forms allows the generation of a QR code, offers more themes, and can export output to Excel. In Contrast, Google Forms allows keeping more choices for the questions.  
Security Multi-factor Authentication Multi-factor Authentication Both brands keep security as priority. 
Pricing Business Starter:$6   Business Standard: $12   Business Premium: $18   Enterprise: $25 Microsoft 365 for small business (Business Basis ($5), Business Standard ($12.50), Business Premium ($20).   Office 365 E1 ($8), Office 365 E3 ($20), Office 365 E5 ($35), Microsoft 365 Apps for Enterprise (12).   Microsoft 365 Enterprise: Microsoft 365 E3 ($32), Microsoft 365 E5( $57), Microsoft 365 F3($8)   For entry-level plans, Microsoft offers better storage. In contrast, Google’s offerings for the above plans are better. Google comes with straight 4 types of plans while Microsoft offers at least 11 types of plans.  


G Suite vs Office 365 comparison is not something unexpected; competition leads to the comparison. Both have strong user bases and advanced features trying to attract the market. Users usually get confused b/w them and browse for a satisfactory answer; however, the answer changes from user to user. Every user has their own choice, requirements, and expectation, and the same applies when comparing Google Workspace vs Microsoft 365. I have explained and compared Google Workspace and Office 365 in various categories in this write-up. Check your requirements and select the best product that suits your requirements.

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