Microsoft Outlook is the most prominent email client used by business organizations and individuals. But most of the Outlook users face the common problem that is of duplicate Outlook emails.
If you are one of them who has faced the same issue, then this blog will help you to sort out this problem in Outlook 2013, 2016, 2019. Before moving towards finding a solution to remove Outlook duplicate emails, let’s discuss the problems you will face, and the reasons for duplication.
Download a trial version of Outlook Duplicate Remover Tool to know in a better way.
What problems you will face in Outlook Duplicity:
- If you configure Outlook with Office 365 and Microsoft Exchange, it will increase the size of mailboxes. Over-size mailboxes have more chances of getting corrupted.
- Due to the duplicate emails, the Outlook backup will need more space. If you store Outlook backup in any external cloud storage, then you have to spend some extra money for extra space.
- A duplicate copy of the email and mailboxes makes the PST files oversized and can cause the PST file corruption. Each time when the application starts, it reloads all the messages in the server and duplicate emails can affect the performance of the machine.
- Nowadays, business organizations deal with multiple sources to increase the productivity of their organization. They have to deal with numerous emails and have to reply to each message. Duplicate emails become a major issue for them.
Reasons that results in duplicate emails in Outlook
Several reasons cause the Outlook data duplicity, some of them are mentioned below:
- Improper Account setup
When one mail account is used in different devices, it causes the repeated synchronization of incoming messages. It can cause the email duplication in the Outlook mailboxes.
- Sending and receiving intervals
If the inbox updated with low frequency, the emails and mailboxes data might not be synchronized and can cause duplication.
- Virus scanner
When we set an Anti-virus program on the same machine that runs the Outlook, this might interrupt send and receive requests, and can cause the data duplicity.
How to remove duplicate emails in Outlook 2013, 2016, 2019.
There are multiple manual methods and professional duplicate email remover for Outlook available in the market. But at first, we will discuss Manual methods to remove duplicate emails in Outlook.
- Configure the rules correctly
Analyze the Outlook rules correctly and ensure that they are not set up incorrectly. As it creates confusion among sending and receiving an email, this will lead to duplicity in emails.
- Setting up the email frequency
To remove duplicate emails in Outlook using this method follow the steps mentioned below.
- Open Outlook, click on the send/receive button on the ribbon bar.
- Now click on send or receive Group, then click on define send or receive groups.
- Now schedule “an automatic send/receive every” value anything between 15 to 30 minutes, now click on the close button.
This is how you can remove duplicate emails in Outlook using manual methods. But, sometimes manual methods not work to remove duplicate emails. Straightly saying, manual methods are not a preferred way to remove duplicate emails in Outlook, as they have limitations and drawbacks. Manual methods are very complex to pursue. Users have to remove duplicate items one by one, and the process becomes slow and tedious.
Using a third-party tool
There is an automatic duplicate email remover for Outlook, named as Shoviv Outlook Duplicate Remover Tool.
Shoviv Outlook Duplicate Email Remover Tool
It is one of the prominent tools to remove duplicate emails in Outlook. One can easily remove duplicate emails by using this duplicate email remover tool. It allows users to remove Outlook emails of multiple files in a single process. The software is capable to remove duplicate emails in Outlook along with calendar, tasks, journal, notes, etc.
Key features of Shoviv Outlook Duplicate Email Remover Tool
- It has a simple graphical user interface, which makes it easy to use for everyone, even for non-technical users.
- The software has a check/uncheck feature that allows users to remove duplicate content as per choice.
- Being a professional tool the software provides a facility to remove deleted items. One can choose that option for eliminating the deleted duplicate items.
- After removing the duplicate emails, Shoviv Outlook Duplicate Email Remover can save the new PST file in the desired target.
- Shoviv Outlook Email Recovery Tool comes with a free demo version. It is recommended to use a free trial version to check the performance and skills of the duplicate email remover for Outlook.
How to Use Shoviv Software to Remove Duplicate Emails in Outlook
- Firstly, Download and Open The Shoviv Duplicate Remover Tool.
- Now click on the Add/ Search option to add a file and then click the Next button.
- Here choose the Target for the resultant file. Comparison criteria and Item filter option is also given. Besides this, Search Duplicate Items within the Folder and Search Duplicate Items across the Folder option is also given. Use according to your requirements. After using these options, make a click on the Next 4. After the process gets completed, The Status page will open. Users also can save it for later use.
No one wishes for duplicity in the data but if for some reason there is an issue of duplicity in the Outlook files, the need for a duplicate removing method is a must. For perfectly removing duplicity, manual methods can’t be preferred as there are many drawbacks associated with the manual methods. The use of a professional tool i.e. Shoviv Outlook Duplicate Remover Tool is very beneficial for this task as it offers the desired results. One can easily check its working by using the free demo version.