How to Export Exchange 2019 Mailbox to PST

Last updated on June 9th, 2023

With the increasing demand in market trends for Outlook, most of the organizations are willing to export Exchange mailbox 2019 to PST. Let suppose in case of emergency, when one needs to access data from an exchange server and unfortunately, any mishappening occurs or server crash downs. So in that situation, there is a need to export Exchange 2019 mailbox to PST. Apart from this when there is a need to transfer or share the data with other clients, who do not use the exchange server, then in that situation PST is considered to be the most flexible email format. However, it is clear from the above discussion that what makes the users export Exchange 2019 mailbox to PST. After that, the question emerges how it can be possible?

Download a trial version of Shoviv Exchange Recovery Manager to know how to Export Exchange 2019 mailbox to PST.

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There are 2 different kinds of approaches to export Exchange 2019 mailbox to PST. Mentioned below:- 

Manual method

  • Using the Exchange admin center
  • Using the Power shell command

Smart method (Exchange Recovery Manager)

Discussing these methods sequentially.  

  1. Using the Exchange admin center

Firstly we are going to discuss the manual method named “Exchange admin center”. Now, follow the below-mentioned steps one by one:-

  • First, Log in to the Exchange admin center. Then, click on recipients > mailboxes.
  • Click on More button, near the refresh button.
  • Then, click on export to PST file feature.
  • Now, the wizard will open and then select the mailbox to export. Click on the next.
  • Provide the full UNC path for the PST file and then click on the Next button to continue the process.
  • Select or deselect whether you would like to receive by email after the completion of the process and to whom. Now, click on the finish button.

Note: In this one cannot check the progress report. The users only get a notification to check the status of the export.  

  1. Using the Power shell command

It carries a command-line interface which mainly helps the users to access the database and its status. Start following the below commands one by one. 

  1. To add mailbox export to PST. Use the following command.

New-MailboxExportRequest -Mailbox testuser1 -FilePath “\\SERVER01\PSTFiles\testuser1.pst

  1. Now, if you want to include the folder (i.e. Include – Sent Item and Drafts)

New-MailboxExportRequest -Mailbox testuser1 -FilePath “\\SERVER01\PSTFiles\testuser1.pst -Include Folder “#Sent Item #”, “#Drafts#”

  1. From this command one can replace the include folder by exclude folder (i.e. Exclude- SentItem and Drafts)

New-MailboxExportRequest -Mailbox testuser1 -FilePath “\\SERVER01\PSTFiles\testuser1.pst -ExcludeFolder “#SentItem #”, “#Drafts#”

  1. If you want to set the data range to export any email from a particular day onwards or downwards then, in that condition use -ContentFilter(i.e. for 05/03/2017(5th march 2017))

New-MailboxExportRequest -Mailbox testuser1 -FilePath “\\SERVER01\PSTFiles\testuser1.pst -ContentFilter {(Received –gt ‘05/03/2017)}

  1. Let’s suppose you want to set the date range between for example 05/03/2017(5th march 2018) to 05/06/2018(5th June 2018)) then by applying this command you can easily get the result.

New-MailboxExportRequest -Mailbox testuser1 -FilePath “\\SERVER01\PSTFiles\testuser1.pst -ContentFilter {(Received –lt ‘05/03/2017) -and (Received –gt ‘05/06/2018)}

Limitations of the manual method 

  • The manual method does not support the earlier Exchange versions.
  • There are more chances of failure due to human error.
  • High chances of data loss during export Exchange 2019 mailbox to PST.
  • It is difficult and lengthy, which makes it a time-taking process.

Therefore, we are providing another alternative and smart solution known as Shoviv Exchange Recovery Manager. This recovery manager software helps the users to exchange server mailboxes with AD (active directory) using window server credentials and by providing full administrative rights. It is an automatic and professional method that can easily be used by both technical and non-technical users as it provides a user-friendly interface to the users. Some other valuable features of Exchange Recovery Manager Tool are:-

  1. Facilitates the users to export from source mailboxes to multiple PST by providing the size limit and setting the password for the PST files.
  2. There is also an option for manual mapping to map source mailboxes to the target mailboxes.
  3. This tool is much secure and reliable.
  4. After the completion of the process, one can easily view and save the final status report of Exchange mailbox export to PST.
  5. One can easily apply the filter option by using different criteria such as Subject, To, From, BCC, CC, and etcetera.
  6. Facilitates the source mailboxes into multiple formats such as HTML, EML, RTF, MSG, etc.
  7. It holds the capacity to support all the versions of Outlook.

It is clear from the above scenario that the manual method is not fully trustable. Hence, the best suitable tool to export Exchange 2019 mailbox to PST is Shoviv Exchange Recovery Manager Tool. It provides user-friendly processing. A free demo version of software to test its working is also available. In case of any issue regarding the software, a technical team is 24 × 7 available to help you.

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