Many users make common Microsoft 365 migration mistakes, such as poor planning, weak security, no testing, and no backups. With the help of good planning, testing, and backups, migrations become smooth. Tools like Shoviv Office 365 Migration Tool streamline the migration process. It helps make the process easier and safer.
Common Microsoft 365 Migration Mistakes Made by Users:
Migration definition looks like a simple moving of data from one destination to another. But the reality slaps you in the form of a headache because it is a very complicated process where any mistakes lead to a complicated cycle. In this blog, we will discuss common Microsoft 365 Migration mistakes that users repeat frequently.
Scenarios for the Migration
Here, we will discuss the scenarios in which we need the migration process can be done:
- Collaboration is the best for teamwork and makes the work productive with the help of SharePoint, Teams, and OneDrive. It is accessed by everyone, and anyone can update files, which makes it easier to work well.
- Security- Microsoft Office includes advanced security features. This includes threat protection, prevention of data loss, multifactor authentication, and regular updates to safeguard your precious data.
- Cost Saving- Most of the platforms give no options for selective services. On the other hand, Microsoft provides the required infrastructure, for you only need to pay for what.
- Work from Anywhere: Employees can access emails, documents, and apps from any device. This enables the workflow to run smoothly in a smooth manner, and a hybrid environment for users to work.
- Automatic Updates: Microsoft provides time-to-time updates on the apps and features within the cloud services, so the users always stay ahead of the competition and the latest technology without any manual work.
- Scalability: Users can easily add or remove based on their purposes. Therefore, it is best for the organizations.
- Better Business Continuity: Cloud Storage ensures that your data is safe even during outages or disasters, with the feature of supporting quick recovery.
Common Microsoft 365 Migration Mistakes
1. Planning and Preparation
Most of the organizations directly jump into the migration process before planning the blueprint of the migration process. This can lead to loss of data and other issues.
Remedy
Users need a simple and short blueprint to address every dimension of the migration. This includes mapping, source and target destinations, the size of the data, and which permissions they have.
2. Data Security
No Doubt, Microsoft Office 365 provides the best native security with multifactor authentication. But the users need to check all the security in their hands.
Remedy
Here are the steps to ensure Security under the Microsoft Office 365:
- Users need to enable multi-factor authentication, which requires MFA for all users, especially for the admins.
- After that, use Microsoft Authenticator or FIDO2 security keys.
- Next, enforce MFA with the help of the Azure AD Conditional Access policies.
- You need to use strong identity and access control, and enable self-service password reset with security questions disabled.
- Thereafter, configure additional policies such as blocking risky signs.
- Secure Email with Exchange Online Protection
- Now you need to protect data from loss of data with the help of the DLP.
- At this point, you need to manage the Mobile Device Management for the further process.
- After that, configure information protection and encryption.
- Monitor Tenant Activity and Alert.
- Here, you need to take the backup and recovery preparation.
- Keep the Software updated for the advanced features and settings.
3. No Idea about complexity
Users may be shocked when they learn about the amount of data accumulated within the time limit or the complexity involved in the process.
Remedy
- Perform a detailed pre-migration analysis
- Prepare a structure migration plan
- Perfect tool for migration and automation
- Pilot Testing
- Need to connect with a strong network and infrastructure readiness.
- Communicated with the users
- Involved Experience IT or Migration Experts
4. No Testing before the process
Most of the users make the common Migration 365 Migration mistakes with the direct migration of all users without testing.
Remedy
Users need to run a pilot migration for the small user group to identify the issues early.
5. Compatibility of the Applications
One of the other most common Microsoft 365 Migration mistakes is that they do not choose the right application for the migration, which leads to data loss and downtime.
Remedy
It is essential to test the compatibility of all the applications before the migration process is done to avoid any surprises during the migration. Try the Shoviv Office 365 Migration Tool for free and test its compatibility.
6. Bandwidth of the Internet
Moving large amounts of data to the cloud requires a strong connection for the speed of the internet. If your internet is slow, the migration will take much longer and may cause downtime, which can disrupt daily business work.
Remedy
The best way to fix this is to improve your internet before migration. You can upgrade to a faster connection and improve your network setup for more bandwidth. Also, run the migration during off-peak hours so it does not affect the working daily work.
7. No Backup Planning
Not having a backup plan is risky, so always prepare. Therefore, use Shoviv Backup Solutions to save your data and avoid common Microsoft 365 Migration mistakes that cause trouble.
8. Managing Costs
Microsoft Office 365 helps users manage costs, particularly for smaller businesses that require limited costs.
Remedy
Users can manage the costs with the help of the different migration options, such as manual or self-service migration, which also provides long-term cost-saving migrations and increased productivity.
How to Avoid Common Microsoft 365 Migration Mistakes?
Not everyone, nor any organisation, wants to risk their data for one simple mistake. Shoviv has developed the Shoviv Office 365 Migration Tool. The advanced algorithm offers a user-friendly interface that is accessible to users from any background of the users.
Here are the key highlights of the Shoviv Office 365 Migration Tool (AKA Exchange Server Suite).
- Shoviv allows users to migrate their data from Exchange to Microsoft 365, Exchange to Exchange, Office 365 to Exchange, and Office 365 Tenant to Tenant migrations.
- Along with the migration tasks, utility from Shoviv allows users to save the file in the PST format.
- Shoviv Exchange to Office 365 Migration tool allows users to refine their migration process with the help of the Filters and Settings options.
- With the help of this tool, users can migrate their large files in one go and in minimal time.
- It provides a free technical guide with 24/7 support.
Conclusion
You can avoid the common Microsoft 365 Migration mistakes with the proper planning, security and compliance, testing your data, and most importantly, understanding the process. In priority, users need to take a backup ready for the smooth process using a smart tool like Shoviv Exchnage to Office 365 Migration Tool, which makes the process easier and safer for the users.
Frequently Asked Questions:
Migration looks simple, but it includes the most crucial steps, such as planning, checking security, and preparing data, which makes it complex.
Common mistakes included poor planning, ignoring security and compliance, not performing the security process before the migration, and others.
Yes, if security is not set up in the correct manner, accounts and data of accounts can be at risk during and after the migration process.
Pilots testing helps you identify issues early, validate the migrating strategy, test application compatibility, and ensure network readiness.
