SharePoint provides the feature of Usage report, which provides the details of how users interact with your sites, showing data like unique visitors, page views, etc. In this blog, we will discuss some questions that are frequently asked on the internet: What is a Usage Report, What is the Usage of SharePoint, and How do I see the usage report in SharePoint in a detailed manner?
What is a Usage Report?
In the SharePoint Usage report, define how people are using the SharePoint site. It helps the admins and site owners understand the traffic, engagement, and content activity scenario.
What a SharePoint Usage Report Shows?
- Number of visitors(unique users)
- Number of visits (total site views)
- Page views
- Popular content (most viewed pages or files)
- Traffic trends (daily, weekly, monthly)
- User activity (views, edits, downloads)
Where do you find it?
- You need to go to your SharePoint Site.
- Secondly, a new page opens where you need to pick the Settings option.
- Select the site usage button and then the dashboard opens with charts for the last 7,30, or 90 days.
Why You Need a SharePoint Usage Report?
- A summary of the number of visits, hits, total hits, and other metrics in the monthly/ Weekly/ Daily/ or daily.
- You can easily find the most viewed pages.
- Improve site structure and content by understanding the pages used and the users rely on the most. Optimise navigation and layout based on the practical world.
- Support and Governance by monitoring access trends for the audits. Check that the content is used in the proper way.
- Next, track the adoption of new sites and features, and check whether new ones are being adopted. Measure success after changes or rollouts.
- Help with planning and with decision-making—plan storage needs and permissions to allocate resources based on actual usage.
For example, in a case where a usage report shows very few visits to a page of procedure, the team may decide to update the content or move it to a more visible location.
Ways to Check the SharePoint Usage Report In Analytics:
Microsoft 365 Admin Centre
- You need to log in to the Microsoft 365 Admin Centre using an account that has Global Admin or SharePoint Admin permissions.
- In the next step, tap on the Reports button and then pick the usage button. Next, with the dashboard, where activity across different services is displayed.
- Further, now that you are landing in the dashboard, select the SharePoint, and then tap on the SharePoint site usage.
- At the top of the report, you need to pick a time period according to your needs (7, 30, 90, or 180 days ).
- This helps you analyze the usage of the trends over different time frames.
- For tailoring the report as per your needs. Next, tap on the Choose Columns and then Add or Remove columns such as storage used, page views, or sharing links.
- If you want to analyze the data further, you need to click on the export button and then download the report as a CSV file. Which is to open it in Excel to sort, filter, or build custom reports.
To sum up, the SharePoint site web analytics reports is a powerful feature of SharePoint for monitoring adoption, managing storage, and governance improvement. By regularly reviewing this data, admins can make informed decisions about cleanup, security, and user engagement across SharePoint Online.
Conclusion
In conclusion, to access the SharePoint Usage Report, users can engage, optimize, and improve governance through real usage reports. By reviewing these reports in a frequent manner, admins can make smarter decisions about the structure of the site, security, and, most importantly, storage. For better management and organisation of the SharePoint, Shoviv introduces the Shoviv SharePoint Migration and Shoviv SharePoint Backup Tool.
