If you’re using Virgilio Mail and want to keep your emails safe or manage them through Outlook, you’re in the right place. Virgilio Mail has been a trusted email service for countless Italian users and professionals worldwide. But like any online platform, it’s not immune to accidental deletions, hacking, or server failures. That’s why it is essential to learn how to do the Virgilio Mail backup and understand its IMAP settings for Outlook. Whether you’re worried about losing important messages or want a smoother email management experience, setting up backups and configuring IMAP correctly can make all the difference.
Overview of Virgilio Mail
Virgilio Mail is one of Italy’s earliest and most recognized email services, launched in the late 1990s by Telecom Italia. Known for its clean interface and reliable service, it has evolved into a secure platform supporting modern email protocols like IMAP and SMTP.
Today, Virgilio Mail is used by both individuals and businesses for day-to-day communication. While its web interface is intuitive, many users prefer managing their messages through desktop clients like Microsoft Outlook, which streamlines access and opens the door for robust backup solutions.
Why Virgilio Mail Backup is A Must?
Backing up isn’t just about cautions; it’s about being prepared. Here are the main reasons:
- Keeping a backup of your Virgilio Mail provides peace of mind, as your data remains secure regardless of server issues.
- If you ever switch to another email provider, having a backup makes the transition quick and hassle-free.
- Stored copies of your messages allow you to view and search through important emails even when you don’t have internet access.
- In a server outage or crash, critical information remains safe and accessible.
- A backup protects you against potential hacking attempts, preventing the permanent loss or misuse of personal data.
- It safeguards you from accidental deletions, ensuring that valuable messages can be recovered whenever needed.
What is IMAP?
IMAP (Internet Message Access Protocol) is the standard method for retrieving emails from a server without downloading them permanently to your device. Instead, it synchronizes messages across all your devices.
Key points about IMAP:
- Email remains stored on the server.
- Any change (read, delete, move) reflects across all linked devices.
- Ideal for people who check from multiple locations or gadgets.
For example, when you set up your Virgilio account in Outlook via IMAP, every email you read on your phone will also appear in your Outlook inbox, no matter where you are.
Before we jump into backup methods, it’s worth noting why IMAP settings matter:
- Synchronization – Keeps your email identical across devices.
- Accessibility – Access old and new emails anywhere with the internet.
- Compatibility – Works seamlessly with email clients like Outlook, Thunderbird, and Apple Mail.
- Control – Allows you to manage folders and handle sent mail and drafts in real time.
Virgilio Mail IMAP Settings for Outlook
Incoming Mail (IMAP):
- Server: imap.virgilio.it
- Port: 993
- Encryption: SSL/TLS
Outgoing Mail (SMTP):
- Server: smtp.virgilio.it
- Port: 465 or 587
- Encryption: SSL/TLS
Username: Your full Virgilio email address
Password: Your Virgilio Mail password
Manual Method: Virgilio Mail Backup Using Outlook
Suppose you prefer a hands-on approach without using extra software. In that case, you can manually connect Virgilio to Outlook and export your emails. Here is step-by-step process:
- Open Outlook on your PC.
- Go to File> Add Account.
- Choose Manual Setup or Advanced Options.
- Select IMAP as the account type.
- Enter the IMAP settings (see details, mentioned above the blog).
Note – If you have 2-step verification enabled, generate an app-specific password in your Virgilio account before connecting to Outlook.
- Enter your full Virgilio email address and password.
- Once connected, go to File > Open & Export > Import/Export.
- Select Export to a File > Outlook Data File (.pst) and select your Virgilio folder.
- Choose the folder (s) you want to back up and save the File to your desired location.
Drawbacks of the manual method:
- The process takes considerable time, as you need to perform it regularly to keep backups updated.
- Since it lacks automation, missing a Virgilio mail backup can put your essential emails at risk.
- Users have very little flexibility, as there are no advanced options for filtering or scheduling backups.
- Managing large backup files can be problematic, as they may become difficult to handle or even prone to corruption over time.
Professional Method: Backing Up Virgilio Mail Using Shoviv’s Software
If you need an efficient, automated, and error-free solution, Shoviv IMAP Backup & Restore Tool is a game-changer. Designed for individuals and enterprises, it offers a full range of backup and restoration features for Virgilio Mail and any IMAP-enabled account.
Advanced & Reliable Features of Shoviv’s Software for Virgilio Mail Backup: –
- Backup can be scheduled automatically at daily, weekly, or monthly intervals.
- Emails can be exported in formats like PST, MBOX, EML, and MSG.
- The incremental backup option saves only new or modified messages, reducing time and storage use.
- Multiple mailboxes can be handled simultaneously, making it highly efficient for businesses or organizations.
- Data can be restored directly from backup files to the server whenever needed. You can import/restore PST/OST/EML/MSG/MBOX to IMAP (here Virgilio) mailbox.
- Flexible filters allow you to back up specific data based on parameters like date, subject, or folder.
How to back up Virgilio Mail with Shoviv:
- Install and launch the Shoviv IMAP Backup and Restore Tool.
- Set the Virgilio mail backup destination (backup directory).
- Create the back up job that includes adding the mailboxes while creating the job. applying filters if needed (date range, subject, sender).
- Do all settings like scheduling the backup while creating the backup job.
- Click Next and let the tool handle the rest. The backup job will start.
Why choose Shoviv’s tool over manual methods?
- Zero manual intervention once set up.
- Error-free backups with built-in verification.
- Restoration capability if you need to restore emails.
- Supports large data volumes without any interruptions.
- Multiple file formats to store the backup.
Wrapping up:
Your email account is more than just a communication tool — it’s a digital archive of your work, personal memories, and significant commitments. You already have a robust service with Virgilio Mail, but relying solely on the server is risky.
Using Outlook’s manual backup is a solid short-term solution. However, the Shoviv IMAP Backup and Restore Tool is a worthy investment if you want reliability, automation, and scalability. Back up your data regularly, store it in multiple locations, and you’ll never have to worry about losing valuable messages again.
Frequently Asked Questions:
If you save your backup in formats like MBOX or EML using the Shoviv tool, you can open them with various email clients without Outlook.
Yes, however, IMAP is recommended for real-time synchronization across multiple devices.
For personal use, once a month may suffice. For business or critical accounts, weekly or even daily backups are ideal.
No, backups are read-only processes. Hence, it only creates a copy. If you want to free up space, then you have to do it manually.
Manual methods require you to export data and lack scheduling. At the same time, professional tools automate the process, offer multiple formats, and allow easy restoration.
