SharePoint Online vs. SharePoint On-Premises: Various platforms are used to collaborate and communicate within or outside the organizations. SharePoint is an important part of multiple organizations’ business needs. SharePoint’s first version was released in 2001 as an on-premises, and after 10 years, Microsoft made a huge revolution and released SharePoint online, which is now very popular among organizations. However, with the two versions, organizations need clarification on SharePoint vs. SharePoint Online.
In this detailed write-up, we will dive deep into what SharePoint servers and SharePoint Online are, what you should choose, and how you can migrate between SharePoint Online and SharePoint Server.
What are SharePoint Servers and SharePoint Online?
SharePoint is a document-sharing and collaboration platform developed by Microsoft. In its initial days, SharePoint was not so popular, but with the release of SharePoint Online, Microsoft has successfully tilted the market towards SharePoint.
SharePoint enables users to store and share websites, farms, Web Apps, documents, lists, images, videos, etc. Since the inclusion of SharePoint into Office 365, users have frequently moved towards SharePoint.
SharePoint vs. SharePoint Online
Let’s Understand SharePoint Online
SharePoint Online is a cloud-based version of SharePoint that is accessible from anywhere and anytime. It is a subscription-based service, and users can include it in their Office 365 subscription and use it. The most beneficial thing about SharePoint online is that you don’t have to worry about the service and maintenance of the server, as Microsoft will take care of it. This means it will save you from unnecessary spending and technical hassle.
Have a Look At SharePoint On-Premises
SharePoint server is an existing version of SharePoint which is installed on your local server. The best thing about the SharePoint server is that you have complete control over your environment, including the ability to add and customize new features. There may be some extra costs associated with the SharePoint server, but it is a perfect solution for organizations that want complete accessibility over their data and a customized SharePoint server.
Difference between SharePoint Online vs. SharePoint On-premises
Since the pandemic, organizations have shown more trust in the cloud as it can be accessed from anywhere and anytime. SharePoint online is the best option if any company is looking for flexibility. However, several businesses want more control over their data and show better trust in on-premises servers.
There are several other differences between both versions of SharePoint, and you should know every feature of difference between both before picking one for your organization.
SharePoint Online Vs. SharePoint Server
| Differentiator | SharePoint Online | SharePoint On-premises |
| Infrastructure and Hosting | Since SharePoint Online is a cloud-based server, it has zero infrastructure and hosting costs. | Organizations have to spend a fortune on maintaining on-premises servers and IT teams to maintain the servers. |
| Installation | Organizations don’t need to install anything. Everything will be available online. | Organizations have to install a long list of software to manage the on-premises server efficiently. |
| Integration | SharePoint online can be easily integrated with different productivity tools such as Office 365, OneDrive, Microsoft Teams, etc. | Organizations can integrate on-premises servers with different apps and tools, but they need to configure them manually. |
| Updates | Being a cloud-based server, there will be no downtime as everything will be upgraded automatically without spending a penny or human effort. | Organizations have to update the server manually, which can be a hectic task and, if not carried out professionally, may end up losing data. |
| Security | SharePoint Online’s servers are considered secure, as Microsoft handles everything. | Depending on the organizations, they have complete control over the platform and can enforce the security they find reliable. |
| Compliance | SharePoint Online doesn’t provide any flexibility in compliance policy, as organizations have to follow Microsoft’s built-in redundancy and protocols. | The On-premises server offers complete flexibility and control over the information and compliance protocols.
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So now you might know almost every minute difference between SharePoint vs SharePoint Online. Now, you may be wondering if SharePoint online is a better option! Yes, it is.
SharePoint On-premises End-of-Life
SharePoint on-premises has an end of life, and after that, there will no longer be support for them. Below are the end-of-life dates for the SharePoint on-premises server.
| SharePoint On-premises Version | End of life |
| SharePoint 2013 | April11, 2023 |
| SharePoint 2016 | July 14, 2026 |
| SharePoint 2019 | July 14, 2029 |
After the end of life, organizations can use their On-premises server, but they will not get any updates and Microsoft support if any error or bug affects productivity. Besides this, SharePoint Online is a perfect fit for this technology-covered world.
Why is SharePoint Online better?
- It can integrate with Microsoft 365, which is a must-have platform for organizations.
- SharePoint Online has advanced security measures, and Microsoft always updates them with the latest technology.
- SharePoint Online can be accessed from anywhere and anytime, even on mobile phones.
- It offers an easy-to-navigate dashboard, and even a newbie can easily complete a task without any training or technical expertise.
Conclusion
So here our SharePoint vs. SharePoint online guide ends. We hope you got the thing you are looking for. In our opinion, SharePoint online is the future technology that will stay for a long time. Your choice will surely depend on your company’s requirements. If you want more control over data and compliance policy, then SharePoint on-premises can surely be a go-to option, but only for a short period. If you decide to migrate from any SharePoint version to another (SharePoint On-Premises to Online or vice versa) then use this advanced utility for SharePoint Migration.
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