“Did You Know? The Hidden Time-Waste in Businesses”
Did you know? On average, 40-50% of businesses waste 2+ hours weekly on manual sync SharePoint document library with the local folder. If that’s you, stop struggling. On the internet, we notice the questions of the users in the repedtaly about how we can sync the SharePoint document library with a local folder
However, if you want the answer, you are on the right page.
An Overview of SharePoint
SharePoint is a web-based collaborative platform that is mainly used for document and content management, and file sharing, which is developed by Microsoft. Additionally, it is part of the hosted services offered by Microsoft 365. Moreover, there is also an on-premises version of SharePoint.
As of December 2020, 200 million users were using SharePoint Online (according to Microsoft).
Why Sync SharePoint Document Library with Local Folder?
The process to sync a SharePoint document library with a local folder allows users to access and work with their SharePoint files directly from their computer’s file system, even when they are offline. Therefore, synchronisation is primarily achieved using the Microsoft OneDrive sync app.
Here Are the Two Methods to Sync a SharePoint Document Library with a Local Folder
- Manual Method
- Automate Method ( Third-Party Tool)
Manual Method to Sync a SharePoint document library
First, we discuss the Manual Method.
Method 1: Standard Microsoft Method
- You need to open SharePoint.
https://www.microsoft.com/en/microsoft-365/sharepoint/collaboration?market=af
- After that, proceed with selecting the Document Library that you want to sync SharePoint document library with the local folder at that time.
- Thereafter, you need to tap on the Sync button.
- Now your browser prompts you to open Microsoft OneDrive to confirm.
- At that point, OneDrive will create a local folder such as: C:\Users\<UserName>\SharePoint\<LibraryName>\
- Files now automatically sync between your Computer and SharePoint.
Risks of the Manual Method
As mentioned above. There were chances of loss of data under the manual method. Here, you need patience and focus.
Some of the Limitations and Drawbacks of the Manual Method are:
- File Version conflicts
- Missing Updates
- Upload errors and Partial updates
- Loss of file metadata
- Security Risk
- Higher Human Error Risk.
- Lack of real-time sync
Automated Method ( Shoviv SharePoint Backup Tool)
After understanding the problem of the user, Shoviv has developed the Shoviv SharePoint Backup Tool, Aka Cloud Drive Migrator, where you can easily sync SharePoint document libraries with local folder sites and tenants that you want in a hassle-free manner and without altering the original structure of the users’ data. With the user-friendly interface, newcomers easily use it smoothly and efficiently.
Here is the highlight feature of the Shoviv Cloud Drive Migrator
- Shoviv allows users to perform the same and cross-platform migration, and also a backup process.
- This tool is comfortable with Google Drive, SharePoint ( On-Premises and Online), OneDrive( Business/ Personal), Google Shared Drive, Box (Personal/ Business), Dropbox, and Amazon S3.
- Here, users find the batch migration and backup process under one job.
- Shoviv Cloud Drive Migrator offers a scheduler for the backup Job.
- There are no limitations on the data size for the backup.
Step-wise Step Manner Sync SharePoint document library
- Install and run Shoviv Cloud Drive Migrator. From the dashboard, go to the SharePoint Backup Section.
- Choose SharePoint Online as the Source and then click on the Create Migration Job.
- Enter the Job Name in such a manner that you can identify it with the other jobs.
- In case you have created a source project present in your system, then you need to select it from the dropdown menu.
- Otherwise, you need to create a new one by clicking on the Add Project and creating connection.
- Now select the Source Users from the list whom you want to involve in this process for backup.
- Select from the browser where you want to download your backup, and then hit the Next button to complete this process.
- Here you can apply the filters that you want to refine your migration process, and if you do not wish, use the Next button.
- At this point, you will find the advanced settings features, and if you do not want to apply these, then you can ignore them with the help of Next.
- Here you can review the job details, and if you’re going to edit the changes, then click on Back, and if not, then click on
- The job runs according to the options you have selected previously.
Conclusion:
In summary, the process to sync SharePoint document library with the local folder is a critical process. However, the manual method is time-consuming and risky. On the other hand, with the Shoviv Cloud Drive/ Shoviv SharePoint Backup Tool, all the processes are done in a hassle-free manner. There is also a demo version available where you can try out the software. Additionally, you can also contact the technical support team, which is available 24/7.
