In this article, we will discuss – how to Split PST file in Outlook 2019/2016/2013/2010? As well as, we will know all the possible reasons due to which one wishes for splitting PST file in Outlook 2019/2016/2013/2010.
The chances of data loss and corruption of PST files are directly proportional to the Storage limit of PST file. Whenever the PST files exceed the limit of storage, The Performance of Microsoft Outlook goes down and most probably it can ruin your reach to the mailbox, the worst, you can lose your data.
So, to avoid such situation and to save Data from any damage, a very common solution is to Split PST file in small sizes. Theoretically, it is very easy to say “just split the file” but practically, this process is not too straight. The manual method of PST file splitting asks for the technical hands and unbound time, it is compulsion until you have automated PST Splitter.
Before to know the process of Splitting PST file, let’s discuss the all possible reasons for the term “Why”?
As discussed, the very common reason for the Splitting of PST file is the storage issue. Huge files are always under the risk of data corruption.
- To boost outlook performance, heavy file worsens performance.
- To make PST file accessible, if it is not due to any reason like excess of data.
After discussing the possible reasons, now we will know about some manual ways by which we can split PST file in Outlook 2019/2016/2013/2010.
1st Method: By Using “Move to Folder Option”
Step 1. Launch Microsoft Outlook application to start the process.
Step 2. Click on upper left corner tab, “File”, >>Account setting>>Account setting.
Step 3. Then after, click on the tab “Data files” simultaneously click on “Add” button for adding new PST file, and give it a unique name for convenience.
Step 4. After adding, just go to “Home” and then open your Outlook profile’s old PST file.
Step 5. Choose items you want to move to the newly created PST file.
Step 6. For moving, click on the “Move” tab of the ribbon and then click on “Copy to Folder” wizard.
Step 7. After going through “Copy to Folder” wizard, select the newly created PST file to move your selected items from the old PST file.
Step 8. After moving items to new PST, just follow your purpose of doing all this by deleting copied items from old PST to reduce the size of old PST.
2ndMethod: With the help of Import and Export Options
As, we have many manual methods for Splitting PST file, in this sequence, let’s move to another and Split PST files by following given directions
Step 1. At first, open Microsoft Outlook application in your system.
Step 2. Then after, click File >> Open and Export >> Import/Export.
Step 3. In Export and Import wizard, you will find “Export to a file” option, go through with this by clicking next.
Step 4. Now, in the Export File window, you will find the option of “Outlook Data File (.pst), choose this and go to the next step by clicking next.
Step 5. “Export Outlook Data File” wizard will open, choose “folders to export and export subfolders” >> “Include sub-folders” option.
Step 6. Now, to select the saving location of the exported file, select “Browse” tab, as well as to stop exporting duplicate items, click on the option “Do not export duplicate items”.
Step 7. At last, set a password for the PST file that was exported or you can cancel the option of password setup.
By, following these step you can create a new PST file. Was this difficult? Let’s move to the next method.
3rd Method: By Archive Wizard PST Size Reduce Method
In the absence of automated PST Splitter, we can also split huge PST files into a small one by the help of the Archive Wizard method.
Step 1. Open the Microsoft Outlook, as always, follow the given navigation, File>> Info>>Cleanup Tools>>Archive…
Step 2. Then choose the desired Archive folder, select a date till before of which you want to Archive items.
Step 3. Simultaneously with 2nd step, click on “Browse” option for saving items and give it a name like “new PST file”.
Step 4. In the end, confirm by clicking on the “OK” tab. newly made PST file will generate at the desired location. The purpose of reducing PST file size will be completed by following this Process.
Drawbacks of Manual Methods:
As we have many methods by which we can split PST file in Outlook 2019/2016/2013/2010 by splitting. But the practical approach is not too easy as well nor safe. Let’s discuss the drawbacks of manual methods:
- The worst can happen in this process, you can lose yours all data permanently, and it is like a nightmare.
- No guarantee of Data Security.
- Manual Processes are very time-consuming.
- Manual Processes needs a lot of technical knowledge.
- It is not easy to do the task, one can lose command over the process at any time.
So, what to do?
To escape from all the problems of manual methods; the smart choice is to use Automated Split PST file Tool. I.e. Shoviv Split PST File Software. This Split PST File Software has all the properties of a Professional’s desire, like:
- It works very quickly on any size of PST file and safely splits it.no fear of losing data.
- It retains all the Meta properties of email as it is.
- By the help of Split PST File Software, one can split any length of PST soundly.
- It offers 4 splitting options to users. 1) split by size 2) split by folder 3) Split by date 4) Split by year.
- It creates new PST after splitting.
- This tool slickly works on all versions of outlook.
- It has the latest Graphical User Interface and completes the task in fewer steps.
- It automatically creates new PST after the split.
After reading the above properties, one can easily say, Split PST File Software has all the things that one professional can wish. So, to split PST file in Outlook 2019/2016/2013/2010, Shoviv PST Splitter Software is the best choice.